Clinical Trials Associate

• Maintain and manage subject/patient database ensuring accurate, consistent, and searchable data entry.
• Assist in development and enhancement of subject recruitment capabilities.
• Identify and implement new recruitment methods and campaigns, including advertisement drafting and publication.
• Maintain confidentiality, accuracy, and accessibility of volunteer records.
• Serve as primary contact for potential volunteers, manage incoming inquiries, provide study information, and enter data into database.
• Process recruitment requests from various media platforms.
• Proactively contact volunteers for engagement and appointment scheduling.
• Support clinical research staff with subject pre-selection based on protocol inclusion/exclusion criteria.
• Communicate protocol requirements to subjects and manage appointment scheduling.
• Manage subject communications (letters, text messaging, mailings).
• Meet study timelines for screenings and cohort filling.
• Track recruitment metrics and advertising effectiveness.
• Draft and update recruitment-related documents.
• Assist in conduct of clinical trials under Principal Investigator supervision.
• May obtain informed consent from trial subjects.
• Support staff scheduling and data management/cleaning activities.
• Maintain accurate source documentation and study data recording.
• Participate in community outreach and social media management.
• Support website updates, advertisement management, and unit awareness initiatives.
• Participate in team meetings and business needs resolution.
• Ensure high-quality data collection and regulatory compliance (ICH, GCP, SOPs).
• Support administrative and financial activities including purchasing, budgeting, expense tracking, and subject payments.
• Participate in SOP development and implementation.
• Work 40 hours per week including some weekends and evenings.

Database management and query expertise

Subject recruitment and screening

Clinical trial coordination

Regulatory compliance knowledge (ICH, GCP)
Data management and documentationMS Office proficiency (Excel, Word)
Excellent communication and customer service skills

Problem-solving and organizational skills

Spanish fluency (preferred)

Registered Nurse, Licensed Practical Nurse, or related discipline (required)
Valid healthcare license (preferred)
Minimum 3 years of clinical experience

Bachelor’s Degree (strongly preferred)
BLS Certification Understanding of drug development process

Strong computer proficiency