HR Operations - Data Specialist

The HR Operations People Data Specialist plays a critical role in supporting core HR processes and maintaining accurate employee data within Toppan’s HRIS systems (Workday HR, UKG Time & Attendance, and ADP Payroll). This position is responsible for executing day-to-day HR transactions, ensuring compliance with company policies, and delivering high-quality service to employees and internal stakeholders. The ideal candidate is detail-oriented, process-driven, and comfortable working with HR systems and confidential information.

• HR Process Execution – Support onboarding and offboarding processes, including documentation, system setup, and coordination with other departments; assist with status changes and leave administration; respond to employee inquiries related to HR policies, procedures, and system navigation.
• Employee Data Management – Validate and update, as needed, employee information in the HRIS (new hires, terminations, job changes, personal data updates); perform regular audits to ensure data accuracy and consistency; maintain digital and physical employee records in compliance with company and legal standards.
• Compliance & Documentation – Ensure HR transactions comply with internal policies and external regulations (e.g., FMLA, HIPAA); prepare and maintain documentation for audits and reporting requirements; support the implementation of HR policies and procedures.
• System & Reporting Support – Collaborate with HRIS and Payroll teams to ensure seamless data flow and accurate reporting; generate routine and ad hoc reports for HR and business leaders; participate in system testing and process improvement initiatives; support the configuration and shipment of time clocks.
• Cross-Functional Collaboration – Work closely with Talent Acquisition, Payroll, Benefits, and IT to support employee lifecycle events; provide support for HR programs and projects that impact HR systems.

This position is located in our Hartsville, SC Office.

• Bachelor’s degree in Human Resources, Business Administration, Information Technology, or related field preferred
• 1 – 2 years of experience in HR operations or administrative HR roles ideal
• Familiarity with HRIS platforms (e.g., Workday, UKG WFM, ADP Lyric, ADP Celergo)
• Strong attention to detail and organizational skills
• Excellent communication and customer service abilities
• Ability to handle highly sensitive information with discretion
• Excellent verbal and written communication skills; ability to write/speak Spanish preferred
• Intermediate knowledge and skills in Microsoft Office, specifically Word and Excel
• Experience with HR process documentation and workflow optimization helpful
• Knowledge of employment laws and HR compliance standards preferred

This is a progression position. Compensation and progression level will be based on candidate’s experience and education, and current business needs.

• Seniority level:
  Associate
• Employment type:
  
  Full-time
• Job function:
  Human Resources
• Industries:
  Packaging and Containers Manufacturing

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