Payroll Specialist - Payroll Office

examination is announced to establish an employment list to fill one (1) current west jefferson vacancy in the department of finance - payroll division and for future vacancies as they occur.

the purpose of this position is to provide assistance and information to district payroll clerks concerning payroll processing problems parish wide including payroll clerk training on payroll processes. Employee verifies all payroll times and attendance. Responsible for receiving, entering, verifying and confirming payroll data submitted to the payroll department. Receives and processes a variety of parish personnel forms relative to class changes, transfers, increases, promotions, demotions, terminations, etc.

Establishes new employee payroll records, by reviewing human resources new hire entries as well as entering information for benefit selections, tax withholding options, and direct deposit information. Receives, balances, and sets up monthly insurance premium payments for coverage offered by the parish. Reviews, researches and balances all transactions, invoice receipts, reports, spreadsheets, summaries of statements, balance procedures and clearing discrepancies concerning fees and payments working with the insurance companies and the benefits department.

Must accurately interpret and enter employee information related to benefit deductions, federal and state tax with holdings, raises, class employment updates, retirement contributions, direct deposit setup and requested changes. Assist non-employees regarding employment verification. Monitors the payroll email inbox. Communicates effectively with internal and external parties both in writing and verbally.

• current employment and permanent civil service status with jefferson parish and at least two (2) years of experience in a j.p. Position with primary responsibility for reviewing, inputting, and retrieving accounting/financial data, or employee data related to payroll, time and attendance, benefits, or retirement, in the as/400.
• possession of a high school diploma or equivalent and at least two (2) years of paid work experience in a position primarily responsible for electronic payroll data-entry and processing. (entrance and promotional)

the examination may consist of a written test, a rating of training and experience, an oral panel interview or any combination thereof. Acceptable applicants will be notified of the time, date, and place of any assembled testing. Applicants must supply complete and accurate information concerning their training and experience including a detailed description of their work experience, the names and addresses of all previous employers and the dates of employment.

The information is subject to verification and the personnel department reserves the right to determine the quality and quantity of education and experience claimed for credit.

job posting no: 1240-09r
date: 09/16/16
amended: 07/29/22
re-opened:12/05/25