Administrative Assistant II-Public Works & Engineering

Overview

Administrative Assistant II - Public Works & Engineering. Join to apply for the Administrative Assistant II-Public Works & Engineering role at Meridian Township. The Administrative Assistant II provides high-level administrative and support functions related to the daily operations of the Department of Public Works and Engineering. The position handles customer service calls, works closely with team members, and assists residents and the community on a daily basis.

• Receives, screens and directs telephone calls, correspondence and visitors to the department. Responds to inquiries and complaints and provides information. Refers complex issues to appropriate individuals as necessary.
• Assists in the development and/or the preparation of the departmental budget. May engage in accounting activities such as generating billings, reconciling statements, processing payroll, and other similar activities.
• Drafts correspondence, reports, memos and other items. Types, enters data, copies, files, and/or delegates secretarial tasks. Schedules appointments and makes arrangements for administrative meetings and conferences.
• Maintains inventory of supplies and equipment. Places orders and makes purchases according to established procurement procedures and within budgetary guidelines.
• Establishes and maintains filing and records systems. Assembles data and processes various reports, generates monthly and year-end statistical reports, and others as requested.
• Attends meetings and records and transcribes minutes as necessary.
• Performs related work as required.

The following are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. A qualified individual with a disability must be able to perform the essential functions of the position with or without reasonable accommodation.

• High school diploma or equivalent plus four or more years working in an office setting; additional coursework in business management, office management, secretarial science, or a related field is preferred.
• Proficiency in Microsoft Office, with emphasis on Excel and Word; ability to manage multiple databases/spreadsheets with efficiency and accuracy.
• Skill at preparing mass mailings and mail merge functions for regular large-scale mailings.
• Exceptional attention to detail and ability to coordinate multiple people and processes, such as assisting with utility meter appointments and troubleshooting utility issues or questions as needed.

While performing the duties of this job, the employee typically works in an office setting. The noise level is usually quiet. The employee is regularly required to communicate with others in person, by phone, and in writing. The employee frequently uses hands to touch, handle, or feel and to reach with arms and hands. The employee may occasionally stand, walk, stoop, or kneel, and may occasionally lift and/or move items of light to moderate weights.

• Seniority level:
  Mid-Senior level
• Employment type:
  
  Full-time
• Job function:
  Administrative
• Industries:
  Government Administration