Project Administration Coordinator

Associate Resource Manager at Tech providers Global Solutions

Employment Type: Contract through 02/02/2027 (High potential for extension)

Dress Code: Casual but professional, depending on office activities and meetings.

Job Overview

We are seeking an experienced Project Administrative Coordinator III to support major gas pipeline construction projects within the Gas Project Management team. This role provides direct administrative and operational support to senior project leadership and cross‑functional teams, including engineering, cost control, and document management.

This is a replacement position and is ideal for candidates with strong construction or project management support experience.

Key Responsibilities

• Provide direct administrative support to project managers and cross‑functional teams (up to 30 staff members).
• Support major pipeline construction projects, primarily transmission with some large distribution projects.
• Coordinate meetings, events, and project activities; prepare agendas, record minutes, and distribute updates to stakeholders.
• Support engineering, cost, and document control teams with reporting and documentation.
• Develop presentations for internal and external project communications.
• Manage daily office operations across multiple construction offices, including:
  • Office readiness and cleanliness
  • Office supplies and services
  • Trash removal and snow plowing schedules
  • Coordination of lunches and refreshments when required
  • Ensure construction offices are properly maintained and operational at all times.

Required Qualifications

• Associate Degree (required)
• 3–5+ years of professional experience (non‑entry level)
• Prior experience in the construction industry strongly preferred.
• (Project management support experience also acceptable)
• Proficiency in:
  • Project Wise
  • Unifier
  • Microsoft Office Suite
• Strong organizational, communication, and multitasking skills.
• Ability to support multiple stakeholders in a fast‑paced, project‑driven environment.

Preferred Qualifications

• Experience supporting large‑scale construction or pipeline projects.
• Familiarity with engineering, cost control, and document control processes.
• Experience managing office operations across multiple locations.