Executive Assistant
Listed on 2026-11-01
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Executive Admin/ Personal Assistant, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
- Location Prairie Island CBH Inc,Hastings, MN, 55033,United States
- Base Pay $70,000.00 - $75,000.00 / Year
- Employee Type Full-Time Exempt
Prairie Island CBH, Inc.
Executive Assistant- Job Description
Job Title: Executive Assistant
Department: CBH, Inc. / Executive Administration
Reports To: Chief Executive Officer (CEO)
Employment Status: Full-Time, In-Person
Location: Welch, Minnesota
Prairie Island CBH, Inc. is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to the Chief Executive Officer (CEO).
This position serves as the primary day-to-day administrative support for the CEO, with occasional assistance provided to senior Finance managers and other departments working closely with executive leadership. The CEO will establish priorities and coordinate competing requests to ensure executive support remains the primary focus.
The ideal candidate is a dependable professional who anticipates needs, manages competing priorities, maintains confidentiality, and consistently follows through on commitments. This individual must demonstrate sound judgment, excellent communication skills, strong organizational abilities, and the flexibility to adapt to changing business needs.
Primary Duties and Responsibilities Executive Support and Communication- Manage and maintain the CEO's calendar, coordinate appointments, prioritize meeting requests, and resolve scheduling conflicts.
- Protect time for executive preparation, strategic planning, focused work, and business travel.
- Review, organize, and manage executive email and correspondence as authorized, identifying urgent matters and directing requests to appropriate personnel.
- Draft professional correspondence, communications, and responses on behalf of the CEO as requested.
- Anticipate upcoming priorities, gather necessary information, and maintain visibility of deadlines, commitments, and outstanding action items.
- Serve as a professional point of contact for employees, Board members, Tribal leadership, Community members, legal counsel, and external business partners as authorized.
- Maintain professional relationships while ensuring the CEO's time and priorities are appropriately managed.
- Coordinate executive leadership, Board, and Tribal Council meetings as directed, including scheduling, logistics, agendas, presentations, and supporting documentation.
- Prepare and distribute meeting materials in advance to allow adequate review and preparation.
- Attend meetings as requested, document key decisions, record action items, and coordinate follow-up with responsible individuals.
- Track executive projects, departmental requests, and assigned initiatives to ensure deadlines and deliverables are met.
- Gather departmental updates, identify potential delays, and elevate matters requiring executive attention.
- Conduct research related to business operations, organizational initiatives, and executive decision-making using reliable sources.
- Verify information and prepare accurate reports, summaries, presentations, correspondence, and other business documents.
- Review and proofread materials for accuracy, completeness, and professionalism before obtaining necessary approvals and distributing information.
- Coordinate executive business travel, including transportation, accommodations, itineraries, reservations, and meeting arrangements.
- Organize travel receipts, expense reports, and supporting documentation in accordance with company procedures.
- Maintain organized executive records, electronic files, and SharePoint document libraries.
- Establish and maintain consistent document naming conventions, folder structures, version control, and document retrieval processes.
- Monitor document reviews, approvals, and signature requirements.
- Ensure confidential records are maintained securely and accessed only by authorized personnel.
- Protect sensitive business, personnel, financial, legal, and executive information.
- Follow Tribal protocols, established approval procedures, and company confidentiality requirements.
- Perform additional executive administrative duties as assigned.
Success in this position is demonstrated through consistent organization, proactive communication, accurate documentation, and reliable follow-through.
The Executive Assistant is expected to:
- Ensure the CEO is prepared for meetings,…
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