Executive Administrator to President-AS

Executive Administrator to the President (AS1252P)

Join to apply for the Executive Administrator to the President-AS1252P role at Mississippi Gulf Coast Community College
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This position is for an Executive Administrator to the President with an educational institution in Perkinston, MS. The Executive Administrator provides high‑level administrative support in all college, business, and community relations and oversees the daily operations of the Office of the President. The position requires strong judgment, discretion, and organizational skills in managing complex tasks and coordinating institutional priorities. The Executive Administrator works collaboratively with the institution's Vice Presidents and reports directly to the President.

• College, Business, and Community Liaison / Public Relations:
  • Manage administrative details to support the President's focus on institutional goals.
  • Prepare necessary documents and correspondence for all presidential meetings and events.
  • Maintain exceptional customer service and positive public relations with all internal and external stakeholders.
  • Organize and prioritize workflow, keeping projects on schedule.
  • Work with the appropriate Vice President to organize legislative initiatives.
  • Maintain professionalism, confidentiality, and accuracy in all communications.
  • Demonstrate mindful attention to details with excellent editing and proofreading skills.
  • Exhibit flexibility, independence, and strong teamwork skills.
  • Travel and adjust to changing priorities as needed.
• Board Of Trustees:
  • Prepare agendas and materials for regular and special Board meetings.
  • Record, prepare, and maintain official minutes and documentation.
  • Coordinate travel and logistics for the President and Board members.
  • Maintain trustee records, terms of office, appointments, and contact information.
  • Oversee arrangements for Board meetings and other official events.
  • Coordinate production of weekly Board newsletter.
  • Assist in preparing reports, documentation, and other related responsibilities.
  • Attend Board meetings as the official responsible for composing and preparing the official minutes.
  • Arrange and order lunch for Board members and guests after each monthly meeting.
• Executive Council:
  • Prepare agenda and distribute to Council members for additions and updates as necessary.
  • Record and transcribe minutes, maintain action trackers, and ensure follow‑up on decisions.
  • Upload approved minutes and related materials to the college website.
• Institutional Relations And Special Events:
  • Work in conjunction with the administrator responsible for Institutional Relations on all correspondence, public information related to the Office of the President, special events, and media relations.
  • Plan and execute presidential and college‑wide special events, including ceremonies, receptions, and celebrations.
  • Manage Liaison personnel and event operations as directed by the President.
  • Work with college vice presidents to coordinate college‑wide special events such as groundbreakings, ribbon cuttings, and special celebrations.
  • Assist with special projects such as awards, recognitions, invitations, and major college celebrations.
• Legislative Work:
  • Maintain updated contact information for local, state, and national leaders.
  • Coordinate communication and outreach to legislative officials on behalf of the President.
  • Plan and organize events involving legislative and government representatives in coordination with appropriate college representatives.
• Travel And Financial Administration:
  • Coordinate travel arrangements for the President and travelers associated with the Office of the President.
  • Secure reservations and complete paperwork for payment of charges.
  • Prepare travel itineraries, trip folders, and schedules of activities.
  • Ensure that travel details, schedules, and travel vouchers are completed in a timely manner.
  • Reconcile the President's college‑related expenditures.
• Appointments And Meetings:
  • Manage the President's calendar, ensuring optimal scheduling and efficiency.
  • Coordinate meeting logistics and materials.
  • Prepare agendas, background materials, and follow‑up documentation.
  • Review weekly schedules and ensure all necessary arrangements and…