Assistant Director - Finance and Administrative Operations
Job in
Hattiesburg, Forrest County, Mississippi, 39401, USA
Listing for:
Southern Miss
Full Time
position
Listed on 2026-10-13
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Education Administration, Business Administration
Job Description & How to Apply Below
Assistant Director
- Finance and Administrative Operations
The University of Southern Mississippi is currently accepting applications for the position of Assistant Director
- Finance and Administrative Operations.
Position Details
Location:
Hattiesburg
118 College Drive
Hattiesburg, Mississippi,
United States
Division:
College of Nursing and Health Professions
Position Type:
Staff
Employment Status:
Full Time
Grant Funded:
No
Pay Grade: N07
Posting Close Date:
Open Until Filled
Special Instructions to Applicants
Please contact the School Director, Dr. Melissa Kossman (melissa.k.kossman), with any questions. Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).
Job Summary
The Assistant Director – Finance and Administrative Operations provides administrative, financial, and operational support for the School of Health Professions. This position coordinates academic and personnel administrative processes, purchasing and financial documentation, records management, events, communications, and facility and inventory activities. The Assistant Director – Finance and Administrative Operations serves as a primary point of contact for students, faculty, staff, administrators, and external stakeholders and supports accreditation, compliance, and reporting activities.
This position also supervises student workers and assists with maintaining efficient day-to-day operations of the School.
Primary Duties and Responsibilities
Provides administrative support for the School of Health Professions and serves as a primary point of contact for students, faculty, staff, administrators, visitors, and external stakeholders. Responds to inquiries, manages shared email accounts and calendars, maintains office records, coordinates communications, and directs individuals to appropriate University resources.Coordinates and supports academic administrative processes, including course scheduling, textbook adoption, faculty workload documentation, syllabus collection and review, student enrollment coordination, and maintenance of academic and program records. Uses University systems, including SOAR, SOARFin, SOARHR, and Canvas, to enter, retrieve, verify, and maintain information.Supports faculty and staff recruitment, onboarding, and personnel administration by coordinating interviews, preparing materials, processing required documentation, maintaining credential and personnel records, and completing documentation for adjunct faculty, student workers, guest speakers, standardized patients, and other temporary or contracted personnel. The existing description assigns these recruitment and personnel responsibilities to the position.Processes and tracks purchases, reconciles PCard transactions, maintains supporting financial documentation, processes travel and reimbursement documentation, and prepares budget-related records and financial reports. Monitors purchasing and reimbursement activities for compliance with University procedures and applicable funding requirements.Coordinates meetings, interviews, orientations, ceremonies, trainings, student presentations, and other School events, including scheduling, room arrangements, technology, catering, purchasing, and logistical support. Prepares, edits, proofreads, formats, and distributes correspondence, reports, agendas, meeting minutes, forms, announcements, and other School communications.Supports accreditation, assessment, compliance, audit, and institutional reporting activities by collecting, organizing, verifying, maintaining, and submitting required records and documentation. Coordinates with appropriate University offices to…
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