Business and Admissions Assistant

The University of Southern Mississippi is currently accepting applications for the position of Business and Admissions Assistant.

Location:

Hattiesburg, 118 College Drive, Hattiesburg, Mississippi , United States

Division:
Speech and Hearing Sciences

Position Type:
Staff

Employment Status:
Full Time

Grant Funded:
No

Salary Range: 13.07 - 17.69

Pay Grade: N04

Posting Close Date:
February 28, 2026

Applicants must be currently authorized to work in the United States on a full‑time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H‑1B).

Serves as an assistant to the Assistant Director/Clinical Coordinator at DuBard School for Language Disorders with all stages of the pre‑enrollment and enrollment process for students. Manages cases for those seeking evaluations, out‑client therapy, or full‑time enrollment services from the DuBard School. Manages all aspects of appointments, manages waiting lists for services, conducts mailings, and serves as liaison with school district special education directors.

• Assists with daily operation of the school office. Answers the telephone, manages messages and disseminates information about DuBard School services. Maintains the highest standards of confidentiality and professionalism.
• Receives referral case history information from parents of prospective students and other sources. Files referral forms in Referral Book while tracking all demographics; files confidential documents into student files. Coordinates mailing of application packets and letters to potential enrollees and/or potential out‑clients.
• Schedules diagnostic teaching students, IEP meetings with parents, copies and mails results of diagnostic teaching to parents/school districts, mails completed IEPs and re‑evaluations to school districts. Assembles and provides DuBard School records for exiting students and SSI applications.
• Manages scheduling through online calendar, conducts reminder/confirmation calls for out‑client evaluations/conferences, and updates out‑client evaluation tracking spreadsheet.
• Receives and posts payments to Quick Books and receivables log. Assists clients with account information.
• Participates in developing processes and procedures to improve efficiency in all job duties. Maintains thorough knowledge of techniques, procedures, and equipment pertaining to the job and other duties as assigned.

High School diploma or the equivalent. Minimum of two years working in a professional environment.

• Adheres to University and department policies, procedures, and regulations.
• Ability to manage situations and solve problems.
• Initiative to learn new skills.
• Ability to complete word processing, document and data management, and routine reports and correspondence with accuracy and punctuality.
• Demonstrate excellent communication skills, both oral and written, with a wide range of individuals such as students, parents, staff, persons inquiring about services, and other University personnel and departments.
• Demonstrate strong organizational skills.
• Detail oriented with excellent record keeping skills.
• Ability to demonstrate sensitivity, respect, and discretion when interacting with confidential matters.

Bachelor’s degree from an accredited college or university.

About The University of Southern Mississippi Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community‑engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of…