Military Programs Administrator - Hauppauge, NY

Seal Dynamics (A HEICO Company) founded in 1976, with its corporate headquarters based in Hauppauge, NY is a world leader in technical sales and the distribution of aerospace components.

Our unique marketing and technical sales approach are the most effective way to assist our customers in selecting products that reduce cost of ownership. Our current product portfolio includes structural, mechanical and electro‑mechanical products associated with both airframe and engine applications across all ATA Chapters. Through our strategic partnerships with some of the most respected OEMs in the aviation industry, Seal Dynamics stocks and distributes in excess of 100,000 products globally in support of our customer requirements.

In addition to our distribution network, Seal Dynamics is a market leader in the design and development of FAA approved alternative parts. Our OEM licensed PMAs and Test and Computation PMAs offer our customers viable solutions in the reduction of operational costs.

Seal Dynamics is currently hiring a Military Programs Administrator for our Military Division.

On-site in Hauppauge, Long Island, NY. This is not a remote or hybrid position, and it is not a contract role. Applicants must be legally authorized to work in the United States; visa sponsorship is not available for this position.

Seal Dynamics offers a 9/80 work schedule, upon completion of the introductory period, you can opt to enroll and have every other Friday off.

The Military Programs Administrator supports the accurate, timely, and compliant administration of U.S. Government contracts and related shipments. The role maintains contract and performance data, coordinates required submissions and follow‑up, and works across Sales, Finance, Shipping, Quality, and other teams to help resolve issues and keep government orders moving.

• Maintain accurate records, activity logs, and status reports for government contracts, orders, shipments, and required submissions.
• Monitor delivery performance, due dates, exceptions, and corrective actions; communicate risks and follow‑up needs to the appropriate teams.
• Coordinate routine activity in government and customer systems, which may include DIBBS, PIEE, WAWF, EDA, SPRS, and related portals.
• Support contract administration activities such as delivery date adjustments, post‑award requests, rated‑order tracking, subcontracting‑plan reporting, and contract verification.
• Coordinate Supply Discrepancy Report activity and help gather documentation needed for review and resolution.
• Partner with Finance to research invoice or payment issues and support timely resolution of outstanding transactions.
• Coordinate with Shipping and Operations to verify government shipping, packaging, marking, and documentation requirements, including requirements associated with MIL‑STD‑2073 when applicable.
• Prepare recurring scorecards, performance summaries, and internal reports using Microsoft Excel and other business systems.
• Identify incomplete or inconsistent information, elevate issues, and help improve repeatable processes and data quality.
• Perform other related duties based on business and contract needs.

• High school diploma or equivalent.
• Two or more years of experience in administration, customer service, order management, logistics, contract support, data coordination, or a related function. Relevant education, military service, internships, or comparable experience may be considered in place of some work experience.
• Working knowledge of Microsoft Office, with the ability to maintain spreadsheets, organize data, and prepare clear written updates.
• Ability to manage multiple priorities, follow detailed procedures, meet deadlines, and maintain…