Health & Safety Coordinator

We’re making a difference:
Together, we can ensure that there is enough water for everyone, now and in the future.

Are you looking to build a career in Health & Safety while making a real difference in an essential service? At Portsmouth Water, we're seeking a proactive and organised Health & Safety Coordinator to support the day-to-day delivery of our health and safety programme. Working closely with our Health & Safety Advisor, you'll play a key role in maintaining safety records, supporting compliance activities, coordinating training, and helping to ensure a safe and healthy working environment across the business.

This role offers an excellent development opportunity, with ongoing technical guidance and a clear pathway into a Health & Safety career.

• Log workplace accidents, near misses, and incidents into safety software (e.g., RIDDOR reports, Datix). Compile statistical data and generate trending reports for management
• Track compliance metrics like fire warden certifications, risk assessment renewal dates, and health surveillance appointments.
• Administration:
  Maintain hard-copy and digital filing systems for audits, safety policies, and equipment maintenance logs.
• Serve as the first point of contact for safety-related inquiries.
• Support the maintenance of health and safety policies, procedures and records by tracking review dates, updating document registers and preparing draft updates for review by the Health & Safety Advisor.
• Attend site visits with, or under the guidance of, the Health & Safety Advisor to record observations, update actions and support follow-up administration.
• Maintain the risk assessment tracker, prompt managers when reviews are due and support the Health & Safety Advisor with document control and follow-up actions Record incidents and near misses in the relevant system, collate supporting information and escalation to the Health & Safety Advisor for review, investigation and action planning.
• Prepare routine health and safety data, dashboards and meeting packs using agreed templates, ensuring information is accurate and submitted on time.”
• Promote proactive reporting of hazards, near misses and high potential incidents and develop actions for improvements.
• Monitor external service providers to audit, inspect and maintain safety related equipment and regulatory risk assessments (including fire risk assessments, first aid, breathing apparatus etc).
• Proficiency in Microsoft Office Suite (Word, Excel, SharePoint, and Outlook) and experience managing safety or HR databases.
• High attention to detail for handling confidential records, tracking expiry dates, and maintaining accurate logs.
• Strong written and verbal communication for interacting with staff at all levels and external contractors.
• A foundational understanding of general UK health and safety practices (such as IOSH or NEBOSH qualifications) is desirable.
• Review our policies, procedures and risk assessments and communicate changes to ensure our teams have the best possible resources to support with risk control.
• Monitor performance through collation of leading and lagging information and prepare for periodic management reports and presentations.
• Act as an initial point of contact for routine health and safety administration queries and refer technical matters to the Health & Safety Advisor.

• Demonstrates high standards, leading by example and promoting a positive safety culture.
• Excellent communicator with the ability to influence.
• Strong stakeholder engagement skills and customer-focused approach.
• Self-motivated, enthusiastic and able to foster collaborative working.
• Excellent problem solving and analytical skills.
• Strong IT…