Facilities Project Coordinator

Haverford College invites applications for our full-time (40 hours per week), non-exempt, benefits-eligible Facilities Project Coordinator opportunity.

The College offers a comprehensive benefits program that includes automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year's Day off), Health Savings Account contribution of $700 for individuals and $1400 for families (no match required), affordable medical plans, and a beautiful arboretum campus with walking trail and easy public transportation access.

Please visit the Benefits page (https://(Use the "Apply for this Job" box below).) for more information.

On site.

The Maintenance Division provides comprehensive maintenance services to academic, administrative, athletic, and residential buildings as well as to faculty housing. These services are provided by a staff of carpenters, painters, locksmiths, electricians, plumbers, maintenance mechanics, and HVAC technicians to ensure a safe and pleasant educational environment. The maintenance staff also conducts routine preventive maintenance checks on various electrical, mechanical, and architectural systems in all campus buildings.

Reporting directly to the Associate Director of Facilities Management for all technical and administration matters pertaining to maintenance, repair and construction projects which will be accomplished by Facilities Managers. This role assists in developing project scopes, determining appropriate method of accomplishment and preparing project request packages for approval. Monitors and tracks all projects submitted in the RR, Dormitory Repair, and process work order.

• Coordinate assigned projects with Housekeeping and Maintenance Managers
• Assist Manager in developing scope of work for projects
• Communicate with campus community to schedule projects
• Assist Manager in setting up bids for projects
• Solicit bids from contractors and vendors for projects
• Provide purchase orders for payment for contractors and vendors
• Maintain and update contractors/vendor database
• Coordinate vendor/contractor access, key distribution, and sign‑in
• Monitor projects completed over weekends and holidays
• Manage the college laundry operation within Resident Halls
• Assist with safety training for Department
• Process requisitions and disbursement vouchers
• Assist with maintaining documentation for R& R projects
• Answer the Maintenance phone line
• Manage the School Dude Work Order System and process work orders
• Order supplies, materials, and uniforms for Maintenance/Housekeeping Divisions
• Serve as point of contact for all shipping and receiving for departments
• Oversee sign in and out of department heavy tools
• Centralize department radios, keys, and iPad
• Maintain attendance book for department
• Dispatch staff for emergency work order

The Facilities Project Coordinator reports to Associate Director of Facilities Management.

• High school diploma or equivalent
• 3 years of experience as a project coordinator, project support, or support role within Facilities Management

• Experience in writing scope of work for projects
• Experience with School Dude Work Order System
• Experience working with contractors and vendors
• Effective verbal and communication skills
• Ability to work respectfully, cooperatively, and effectively with project partners and community stakeholders
• Strong organizational skills

• Associate Degree in Business or Project Management

We are aware that some people are less likely to apply for jobs unless they meet qualifications as described in the job advertisement. We are most interested in finding the best candidate for the job, and recognize that a successful candidate may come from a less traditional career trajectory, and have skills and abilities gained outside a classroom context, or an equivalent skill set.

We encourage you to apply and share how you meet the position's…