Project Coordinator, Vice Provost Arts

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Project Coordinator, Vice Provost for the Arts

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This full-time position will manage all aspects of routine tocomplex projects for the Vice Provost for the Arts (VPA) organization, collaborate with key internal and external stakeholders, and manage vital administrative functions, ensuring the effective and efficient operation of the department. They willserve as a key liaison collaborating across departments and with external partners, ensuring efficient and effective operation ofVPA's initiatives, managing vital administrative functions, and serving as the project manager for all programmatic activities.

This position offers the opportunity to contribute to a dynamic team shaping the arts and enhancing its impact within the University of Pennsylvania, the Philadelphia community, and morebroadly in the field nationally and internationally. The ideal candidate for this position will have strong communication and organizational skills, work well in a team environment, and willhave the management acumen and keen eye for detail required for the oversight of key projects and departmental administration.

• Serve as project coordinator for VPA programs and events, fromearly-stage planning to on-site implementation. Independently manage timelines and stakeholder communications to ensure successful delivery.
• Coordinate and oversee administrative operations for VPA,including scheduling, travel arrangements, contracting, invoicing,and partnership documentation. Exercise independent judgment in managing competing priorities and ensuring compliance with University policies and procedures.
• Coordinate logistics, maintain event supplies inventory,supervise contract event staff, and track budgets, benchmarks, and deliverables. Anticipate operational needs, identify risks, and present solutions to the unit to ensure office efficiency. ManageVPA website, social media, and design assets. Establish priorities for updates and improvements, and make recommendations that strengthen engagement and visibility.
• Support communications with internal and external stakeholders and manage the VPA office email account. Independently respond toqueries from students, faculty, staff, and community partners,determining appropriate course of action and ensuring timely resolution of issues.
• Organize and analyze documentation, reports, and program datato inform institutional planning, support strategic decision-making, and evaluate program impact and effectiveness.
• Maintain workflows, records, and operational processes thatadvance departmental goals, improve efficiency, and support the achievement of strategic priorities.
• Assist in developing and implementing new systems and toolsthat strengthen departmental efficiency, accessibility, and sustainability, and long-term operational effectiveness.
• Other duties and responsibilities as assigned.

• Bachelor's degree and 1 to 2 years of experience or equivalent combination of education and experience is required; 2 to…