Substitute Secretary P27-001-48

Executive Secretary
Secretary II/III
IMMEDIATE
SUPERVISOR:
Principal

Non-Exempt

TERM:
Minimum 200 days annually, pursuant to WV Code §18A-4-8; extended employment days may be established by HCBOE

Pursuant to WV Code §18A-4-8a, in accordance with Hampshire County Salary Schedule, Pay Grade B, C, D or E; commensurate with experience and education levelplus competitive benifits package equal to approximatly 35% of direct compensation.

Performance in this position will be evaluated by the building principal/immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board Policy 5314, and HCBOE Evaluation Policy for Service Personnel

The Secretary position required performance of a variety of complex secretarial and clerical work in a school or departmental location.

Pursuant to WV Code §18A-4-8:

‘Secretary II’ means personnel employed in any elementary, secondary, kindergarten, nursery, special education, vocational or any other school as a secretary. The duties may include performing general clerical tasks, transcribing from notes or stenotype or mechanical equipment or a sound-producing machine, preparing reports, receiving callers and referring them to proper persons, operating office machines, keeping records and handling routine correspondence. There is nothing implied in this subdivision that would prevent the employees from holding or being elevated to a higher classification;

‘Secretary III’ means personnel assigned to the county board office administrators in charge of various instructional maintenance, transportation, food services, operations and health departments, federal programs or departments with particular responsibilities of purchasing and financial control or any person who has served for eight years in a position which meets the definition of ‘secretary II’ or ‘secretary III’.

‘Executive Secretary’ means a person employed as secretary to the county school superintendent or as secretary who is assigned to a position characterized by significant administrative duties.

• High School diploma or equivalent, pursuant to WV Code §18A-2-5
• Criminal background check conducted pursuant to WV Code §18-5-15c
• Meet the definition of “Qualifications” in WV Code §18A-4-8b
• Demonstrate competency, pursuant to WV Code §18A-4-8e (state approved competency test) as required.
• Employed within the school system for the past five (5) years (
  Executive Secretary only
  )

• Maintains confidentiality, unquestionable integrity
• Dress is appropriate and conforms to safety standards
• Speak clearly and concisely both in oral and written communication
• Must have strong communication and interpersonal skills
• Greets visitors, answers phones, responds to inquiries and accurately routes messages
• Deals extensively with staff and community
• Perform duties in full compliance with county requirements and Board policies
• Demonstrate knowledge of Board policies and administrative guidelines as they relate to assignment
• Complies with State Law and County policies and regulations
• Plan and prioritize his/her daily activities and anticipate job responsibilities that need to be performed
• Complete tasks efficiently and accurately with minimal supervision, resolve problems, and operate office efficiently in absence of the supervisor/principal
• Serves in a liaison capacity between the building/program and the public
• Effectively present information and respond to questions from administrators, staff, and the general public
• Ability in working effectively with administrators and other staff personnel
• Establishes and maintains effective relationships with students, staff, and community
• Keeps administrator(s)…