Sales & Marketing | Sales Coordinator

Sales & Marketing | Sales Coordinator role at Fontainebleau Miami Beach

"IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART."

A spectacular blend of Golden Era glamour and modern luxury, Fontainebleau today reinvents the original vision of legendary architect Morris Lapidus – a stage where everyone plays their unique part. Striking design, contemporary art, music, fashion and technology merge into a vibrant new kind of guest experience. Guests are invited to explore a world where they define a perfect day. Situated on oceanfront Collins Avenue in the heart of Millionaire's Row, Fontainebleau Miami Beach is one of the most historically and architecturally significant hotels on Miami Beach.

• Perform a wide variety of administrative and secretarial tasks to assist the sales executives.
• Answer telephones and transfer to appropriate staff member.
• Create and modify documents using Microsoft Office.
• Maintain confidentiality in all aspects of client, staff and agency information.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Research, price, and purchase office furniture and supplies.
• Set up and coordinate meetings and conferences.
• Support staff in assigned project‑based work.
• Prepare responses to correspondence containing routine inquiries.
• Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, Quick Books or other programs.
• Collect and maintain inventory of office equipment and supplies.
• Arrange for the repair and maintenance of office equipment.
• Other duties as assigned.

• Computer literate.
• Good writing, analytical and problem‑solving skills.
• Knowledge of principles and practices of organization, planning, records management and general administration.
• Ability to communicate effectively.
• Ability to operate standard office equipment, including computers, telephone systems, typewriters, calculators, copiers and facsimile machines.
• Ability to follow oral and written instructions.
• High school education or equivalent required;
  Bachelor's degree preferred.
• Five years experience as an administrative assistant or office administrator with increasing responsibilities in a high‑volume environment; hospitality experience preferred.

• Seniority level:
  Mid–Senior level
• Employment type:
  
  Full‑time
• Job function:
  Marketing and Sales
• Industry: Hospitality

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