Executive Assistant to CEO & Chief of Staff

Executive Assistant to CEO & Chief of Staff

We are seeking an Executive Assistant to provide high-level support to the CEO and Chief of Staff of a private equity firm based in Miami Beach, FL. This is a new position and offers an exciting opportunity to contribute directly to the firm’s operations. The ideal candidate is highly organized, detail-oriented, and able to handle confidential information with discretion and professionalism.

Responsibilities:

• Manage complex calendars and schedule meetings for the CEO and Chief of Staff.
• Prepare, organize, and print materials for board meetings, investor updates, and other key events.
• Coordinate travel arrangements and itineraries as needed.
• Ensure company website is up to date with the latest press releases and public communications.
• Draft, proofread, and edit correspondence, presentations, and reports.
• Serve as the first point of contact for internal and external stakeholders.
• Assist with ad hoc projects and special initiatives as assigned.
• Maintain confidential files and records with discretion and integrity.

Qualifications:

• 3–5 years of executive assistant experience, preferably supporting senior executives in finance, private equity, or professional services.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience managing websites or coordinating content updates is a plus.
• Ability to prioritize tasks, multitask, and work under pressure in a fast-paced environment.
• Discretion, professionalism, and strong interpersonal skills.

Location: Miami Beach, FL (fully on-site).

Compensation: competitive salary, excellent benefits, PTO, and a discretionary bonus.

• Associate

• Full-time

• Administrative

• Venture Capital and Private Equity Principals

• Medical insurance
• Vision insurance