Office Assistant II, III - Pahoa Elementary
Job in
Pahoa, Hawaii County, Hawaii, 96778, USA
Listing for:
Hawaii State Department of Education
Full Time
position
Listed on 2026-01-03
Job specializations:
-
Administrative/Clerical
Clerical, Administrative Management
Salary/Wage Range or Industry Benchmark: 3141 - 3266 USD Monthly
USD
3141.00
3266.00
MONTH
Job Description & How to Apply Below
Location: PahoaSalary Range
Office Assistant II, SR-06: $3,141.00 per month
Office Assistant III, SR-08: $3,266.00 per month
Responsibilities
Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report.Composes routine correspondence and letters of acknowledgement.Sets up and maintains paper and electronic files and revises filing systems as necessary.Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.Determines the need for and/or makes routine orders for necessary supplies, materials or other items.Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.Experience Requirements
- Office Assistant II:
Basic Exp 1/2 year;
Clerical Exp 0;
Supervisory Aptitude 0;
Total Exp 1/2 year. - Office Assistant III:
Basic Exp 1/2 year;
Clerical Exp 1 year;
Supervisory Aptitude **;
Total Exp 1-1/2 years.
Basic Experience
:
Work experience demonstrating knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.
Clerical Experience
:
Work experience involving a variety of clerical tasks and demonstrating knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems and operate various kinds of office equipment and technologies.
Supervisory Aptitude is required for positions with supervisory responsibility. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision, e.g., by serving as a group or team leader, or by completing training courses in supervision accompanied by application of supervisory skills in work assignments;
and/or by favorable appraisals by a supervisor indicating possession of supervisory potential.
Keyboarding/Computer Skill Requirement
:
Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. Positions that require keyboarding/typing skill (40 net words per minute) are typically at the Office Assistant II and higher levels.
Substitutions Allowed
Graduation from high school or equivalent may be substituted for Basic Experience.Excess Clerical Experience may be substituted for Basic Experience.Successful completion of a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of two (2) years.Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen (15) semester credits for six (6) months of experience, up to a maximum of two (2) years.Quality of Experience
:
Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.
Salary
:
The advertised salary is based on full‑time employment and includes shortage and school year differentials, if applicable.
Requirements
:
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained…
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