Human Resources Administrator

JOB DESCRIPTION Position Title Department Reports  to Human Resources Administrator Human Resources Executive Vice President of Administration Employment StatusFLSA Status Location Temporary Full-Time Part-Time Non-Exempt Exempt Los Angeles / Dallas / Houston / Miami Position Summary The Human Resources Administrator is responsible for the administrative functions in the department. This includes maintaining employee records, payroll, recruiting, benefits, compliance, & enforcing company policies and practices.

Duties/Responsibilities:

Educate and communicate company personnel policies and procedures to newly hired and current employees.

Create and maintain complete and confidential files on each employee. Process, verify and maintain documentation relating to personnel activities such as staffing, recruitment, training, and performance evaluations.

Reviews, tracks, and documents compliance with mandatory trainings, continuing education, and performance reviews including safety training and harassment training.

Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.

Assist with company benefit administration to include enrollment forms, plan questions, and open enrollment.

Respond to employees inquiries in-person, over the phone and via email.

Process and review employment applications to evaluate qualifications and eligibility of applicants.

Maintains compliance with federal, state, and local employment payroll laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance.

Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

Analyze and suggest improvements to HR practices to keep our operations competitive.

Assist with employee recognition & educational programs.

Prepare and deliver HR-related reports and presentations to provide data to decision-makers.

Acting as a key support role for HR by handling day-to-day administrative tasks and ensuring smooth operation of HR functions.

Performs other duties as assigned.

Required Skills/Abilities:

Excellent verbal and written communication skills.

Excellent interpersonal, negotiation, and conflict resolution skills.

Excellent organizational skills and attention to detail.

Excellent time management skills with a proven ability to meet deadlines.

Strong analytical and problem-solving skills.

Ability to prioritize tasks and to delegate them when appropriate.

Ability to act with integrity, professionalism, and confidentiality.

Thorough knowledge of employment-related laws and regulations.

Proficient with Microsoft Office Suite or related software.

Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

Education and Experience:

Bachelor’s degree in Human Resources, Business Administration, or related field required.

At least three years of human resource experience preferred.

SHRM-CP a plus.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 15 pounds t be able to access and navigate each department at the organization’s facilities.