Part Time Accounts and Business Coordinator

Part-Time Accounts and Business Administrator

Type:
Temporary – approximately 9-month maternity cover
Salary: £15.00 per hour

Location:

Hayes area

Hours:

25–30 hours per week, Monday to Friday, with some flexibility around start and finish times
Start:
Within the next couple of weeks

Are you an experienced administrator who enjoys working with numbers, invoices and purchase orders?

Our client is looking for a confident and organised Part-Time Accounts and Business Administrator to join their team for approximately nine months, covering maternity leave.

This is a varied role, but a significant part of the position involves purchase order administration, invoicing and maintaining accurate financial and operational records. You do not need to be a fully qualified bookkeeper, but you will need to be comfortable working with figures and confident checking information for accuracy.

If you also have some bookkeeping or accounts administration experience, that would be particularly useful.

What will you be doing?

A key part of the role will involve supporting purchasing and invoice administration, including:

Raising and processing purchase orders
Obtaining quotations from suppliers
Following up outstanding purchase orders and resolving queries
Preparing, checking and submitting customer invoices
Updating records once orders have been completed
Checking documentation and ensuring information is accurate
Supporting purchase invoice processing and resolving invoice queries
Assisting with sales ledger follow-up where required
Maintaining accurate stock, delivery and related records
Alongside the financial and purchasing administration, you will provide broader support to the office, including:

Updating internal systems and maintaining accurate records
Handling incoming telephone calls and messages
Filing, scanning and general document administration
Arranging courier collections and deliveries
Supporting meeting arrangements and general office organisation
Assisting with routine holiday and absence administration
Providing additional administrative support during busy periods or staff absence
What are we looking for?

Essential:

Previous experience in administration, accounts administration, purchasing support or a similar office-based role
Confidence working with numbers, invoices and detailed financial information
Strong accuracy and attention to detail
Good Microsoft Office skills
The ability to learn new systems and processes quickly
Good organisational skills and the ability to manage changing priorities
Confident written and verbal communication skills
A reliable and flexible approach
Availability to start within the next couple of weeks to allow for a handover
Desirable:

Bookkeeping or accounts administration experience
Experience processing purchase invoices
Previous responsibility for purchase orders or purchasing administration

Experience with sales ledger or invoice queries
Previous use of an ERP or MRP system
This would be a particularly good opportunity for someone who enjoys the combination of administration and accounts-related work and is naturally comfortable dealing with figures.

It could suit an experienced Accounts Administrator, Finance Administrator, Purchase Ledger Administrator or general Administrator who has regularly dealt with purchase orders and invoicing and is looking for part-time hours for the next nine months.

What You Need to Do Now:

If this sounds like the role for you, don’t wait - apply today with your up-to-date CV!

If it’s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they’re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog.

Due to the high number of applications, if…