Department Administrative Support Coordinator

Join to apply for the Department Administrative Support Coordinator role at California State University - East Bay
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The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,367.00 per month to $5,430.00 per month (Step 1 - Step 12). Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval.

Administrative Support Coordinator II

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online.

Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

Review of applications will begin on January 7, 2026. This is a full‑time position shared equally between two Academic Affairs Units, Distance Education/Online Masters’ Program in Speech‑Language Pathology (SLP) and Office of Research and Sponsored Programs (ORSP). For SLP, this position provides general office and administrative support and coordination to the Distance Education/Online Masters’ Program in SLP and is a 0.5 FTE position working 20 hours per week.

For ORSP, this position is responsible for providing a broad range of administrative and clerical day‑to‑day support functions for ORSP.

• Front‑line for all in‑person and telephone traffic as well as initial emails to the program.
• Send and receive mail and deliveries in coordination with the appropriate campus office.
• Liaise with University offices such as Information Technology concerning services required by program faculty, administrators, or students.
• Schedule meetings and arrange for rooming using the 25 Live system, electronic calendaring, or other specified system.
• Organize and maintain confidential files and paperwork for students.
• Create and manage academic student advising documents.
• File paper and electronic documents; scan documents as necessary.
• Request and post faculty office hours.
• Confirm book orders are submitted to the Pioneer Bookstore.
• Take and maintain program administration meeting minutes.
• Manage communications to future and current students using Canvas, People Soft, and graduate program application system.
• Create surveys using Google or Qualtrix to gather data for graduate program evaluation.
• Manage all aspects of special events as needed including registration forms, parking permits, processing payments, facilities reservations, hospitality, and event logistics.

• Process expenses: expense claims, purchase orders, and other budget and financial transaction documents.
• Procure supplies, equipment, and/or services using various University procedures and guidelines.
• Liaise with respective departments in Administration and Finance on matters of procurement, travel, risk management, and contracting for services.
• Be knowledgeable of University financial, procurement, and logistics policies; inform students, faculty, and staff of these policies when necessary.
• Liaise with the College office on matters of procurement and logistics as required.
• Other duties as assigned within the area of financials and logistics.

• Create and manage the course schedule, including creating, updating, and deleting classes.
• Liaise…