Budget Analyst​/Program Coordinator; Temporary

Budget Analyst/Program Coordinator (Temporary)

Join to apply for the Budget Analyst/Program Coordinator (Temporary) role at California State University - East Bay.

Salary placement depends on qualifications and experience and is anticipated to be in the range of $5,274.00 per month to $6,558.00 per month (Step 1 – Step 12). Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval.

Administrative Analyst/Specialist Exempt I

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online.

Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

Please note:

Review of applications will begin on January 7, 2026. This position is temporary through June 30, 2026, with the possibility of reappointment. The Institute for STEM Education at CSU East Bay advances STEM (Science, Technology, Engineering, Mathematics) teaching and learning in parallel with the rapidly changing knowledge, practices, and needs in STEM fields and disciplines. In addition to preparing students for success in STEM fields and disciplines, the Institute aims to help all students acquire the STEM knowledge required for decision making in their daily lives.

This position will coordinate operations for grant‑funded programs and provide administrative and budget support for the affiliated faculty. This includes assisting with program management, grant and sub‑award management, and management of financial processes. This role will support the daily administrative and budget needs including general clerical tasks such as phone and email correspondence, file management, and other office functions. In addition, this role will be responsible for division compliance with all policies, procedures, and regulations as it pertains to funds and their accounting, expenditure, reconciliation, and reporting.

Budget Support

As a primary responsibility, this role oversees all project funds, ensuring proper fund use and compliance with applicable policies, procedures, and regulations. The role serves as a resource for the Institute Director and Principal Investigators (PIs) on supported projects in fiscal matters including budget and planning.

• Spending projections
• Monthly reconciliation
• Vendor set up
• Invoice processing
• Release time
• Additional Compensation (2403)
• Subcontract monitoring
• Re‑budgeting

Administrative Support

As a primary responsibility, the ISE Program Coordinator completes administrative tasks. The Program Coordinator will ensure timely completion of all administrative tasks including requisitions, scholarships, purchase orders, stipends, payments, procurement card, and travel.

• Purchasing
• Contracts
• Room reservations
• Hospitality
• Travel booking and reimbursement
• Paying participant support
• Scholarships for students
• Hiring
• Recruiting participants
• Data Management
• Website management
• Miscellaneous additional tasks

• Entry to this classification requires general knowledge and skills in the applicable administrative and/or program…