Quantitative and Behavioral Sciences Hub Office Manager

Quantitative and Behavioral Sciences Hub Office Manager

Join Cal State East Bay as the Quantitative and Behavioral Sciences Hub Office Manager. This full‑time position supports the departments of Mathematics, Psychology, and Statistics & Data Science and provides administrative support, academic management, and project coordination.

Step 1 – Step 12 salary range: $4,367.00 per month to $5,430.00 per month. Benefits include medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. Cal State East Bay offers a hybrid telecommute program subject to management approval.

This office manager provides autonomous decision making, compliance with regulations, record keeping, and interaction with campus offices. The role emphasizes course scheduling, student services, special events, graduate program assistance, and knowledge of institutional policies and State/Federal regulations.

• Assist students, faculty, staff, and visitors via phone, email, and in person.
• Provide first‑level faculty orientation and faculty support.
• Gather data and prepare reports; determine student assistant eligibility; coordinate assignments; complete SEAFs and payroll.
• Track property; make department purchases; maintain University procurement card; complete monthly Pro Card report per guidelines; approve analyst/chair; assist travel reimbursement and student travel; manage department websites.

• Create and manage class schedules; manage adds/drops and enrollment issues.
• Assist students with registration; support chair, faculty, and instructional staff.
• Communicate with prospective graduate students through the application and admission process.
• Edit curriculum materials; work with chairs on program revision; maintain records of Capstone memos; attend meetings and training sessions.

• Assist with special events and projects; provide and coordinate support for faculty searches and external visits.
• Maintain records of Capstone memos; maintain student/alumni/faculty database; coordinate with College and University Scholarship Coordinators; develop rapport with donors of scholarships.

• A fully functional knowledge of office procedures and practices.
• Ability to understand and operate in a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation; clear oral and written communication.
• Knowledge of business mathematics beyond basic arithmetic.
• Ability to use and quickly learn new office support technology systems and software packages.
• High school program, technical/vocational program, or equivalent combined with several years of related office experience.

• Strong communication, organizational, and multi‑tasking skills.
• Ability to interact with a wide variety of people.
• Computer skills, including Microsoft Office, internet browsers, and email.
• Experience in a busy environment, completing tasks in the face of regular interruptions.

• Bachelor’s degree.
• Experience in an office manager position is preferred.

Background check (Live Scan, criminal records, academic credentials, licenses, certificates, credit history, and professional references) is required. Cal State East Bay will issue a conditional offer of employment; the offer may be rescinded if the background check reveals disqualifying information.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on protected status. Cal State East Bay is committed to equal opportunity, ensuring every student and employee has the resources and support to thrive in the university environment.

Cal State East Bay campuses are smoke and tobacco‑free.

Cal State East Bay is not an E‑Verify employer.

Incumbent is a mandated reporter under California Child Abuse and Neglect Reporting Act and must comply with CSU Executive Order 1083.