Operations Analyst

Job description

Please Note:

Review of applications will begin on December 3, 2025.

The Dean of the College of Science serves as the chief academic and administrative officer of the college and is responsible for all operations related to instruction, academic planning, faculty and staff support, budget and resource management, and community and industry engagement. The Dean’s Office provides leadership and coordination for the college’s academic departments, centers, and programs, advancing excellence in teaching, research, and service.

Under the direction of the Dean, the Operation Analyst (Administrative Analyst/Specialist, Exempt I) provides complex analytical, administrative, and operational support to ensure the effective functioning of the College of Science. This position plays a key role in coordinating college-wide operations, serving as a central resource for academic personnel processes, facilities management, space and equipment planning, and compliance with university and CSU policies.

The Operational Analyst independently manages and evaluates multiple operational systems and processes, including managing complex personnel processes. This includes appointments, contracts, and recruitments, tracking faculty assignments and reassigned time, and maintaining accurate data in coordination with budget, HR, and academic offices. This position oversees facilities projects for the College of Science and acts as the primary liaison between the Dean’s Office, departments, and key campus partners such as Academic Affairs, Human Resources, Facilities, and Information Technology.

This role requires interpreting policy, analyzing data, developing efficient administrative workflows, and advising leadership on procedural and operational matters.

The position demands sound judgment, a high degree of initiative, and strong problem‑solving and communication skills. The Operational Analyst must balance daily operational needs with long‑term strategic planning, ensuring that the College’s infrastructure, personnel processes, and administrative systems support its mission of excellence in teaching, research, and service.

Responsibilities

Operational Oversight

• Serve as the primary liaison between faculty, staff, Facilities Management, and Information Technology to coordinate building operations, lab and classroom renovations, and office relocations. Develop and manage project schedules, coordinate multiple parties, and ensure projects are completed efficiently with minimal disruption to instruction or research.
• Evaluate and prepare work requests and project proposals for non‑maintenance items such as construction projects, signage, and key or lock changes.
• Oversee building access, security systems, and environmental controls for the College, including alarm systems, video surveillance, and temperature controls in specialized research facilities (e.g., the Vivarium). Monitor functionality, coordinate maintenance, and liaise with University Police and Facilities on safety and security issues.
• Track and manage equipment acquisitions, coordinate vendor relations, and oversee delivery, installation, and maintenance of specialized instructional and research equipment.
• Maintain detailed tracking and follow‑up on all facilities and equipment requests, ensuring timely communication and problem resolution. Provide regular updates to the Dean’s Office and department leadership on progress and issues.
• Communicate building outages, maintenance schedules, and other facilities updates to faculty, staff, and students, ensuring operational continuity across the College.

Faculty and Academic Operations Support

• Prepare temporary faculty contracts (tenure‑track, lecturer, and temporary faculty) for each term, including Summer when applicable, ensuring accuracy of all appointment details (including but not limited to, appointment type, entitlement, workload detail, and pay).
• Track, maintain, reconcile records, and report on all faculty workload, including reassigned time, ensuring timely and accurate recording into the Instructor Term Workload module (or other specified system) each term. Collaborate with University…