Administrative Assistant

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office operations for a healthcare organization in Hayward, California. This long-term contract position is ideal for someone who communicates clearly, manages multiple administrative tasks efficiently, and is comfortable serving as a reliable point of contact in an office setting. The role will focus on coordinating front-office activities, handling documentation, and maintaining accurate records while contributing to a smooth and responsive workplace.

Responsibilities:

• Manage incoming phone calls, direct inquiries appropriately, and provide courteous assistance to patients, staff, and visitors.
• Perform a range of office support duties, including preparing paperwork, organizing files, and maintaining administrative records.
• Enter information into internal databases and documents with a high level of accuracy and attention to detail.
• Welcome and assist visitors while helping maintain an orderly and well-organized reception area.
• Process routine documents and ensure completed materials are filed, tracked, and distributed correctly.
• Support day-to-day office coordination by scheduling, responding to general requests, and following established administrative procedures.