Property Evidence Administrator; COH

About the job Property Evidence Administrator (COH)

Description

DEFINITION

Under general direction of the Operations Support Services Manager, plans, organizes, directs, manages, and coordinates the operations of the Property/Evidence and Crime Scene Investigation non‑sworn functions. The incumbent implements policies and procedures to ensure compliance with all legal and department mandates for each unit; manages and directs support staff that contributes to each unit's objectives and effectiveness and provides complex staff assistance to the Investigations and Patrol Divisions.

DISTINGUISHING CHARACTERISTICS

This is a section head management classification allocated to the Support Services Division of the Police Department, reporting to the Operations Support Services Manager. The Property/Evidence and Crime Scene Administrator is responsible for the daily operations of the Property/Evidence and Crime Scene Investigation functions.

SUPERVISION RECEIVED

Receives general direction from the Operations Support Services Manager.

SUPERVISION EXERCISED

Provides direct and indirect supervision over the Property/Evidence and Crime Scene staff.

Duties may include, but are not limited to the following:

• Plans, assigns, instructs and evaluates the work and performance of all staff, while establishing goals and internal controls to achieve them. Monitors employee performance and recommends disciplinary action.
• Maintains current knowledge of the applicable laws and regulations pertinent to the units managed.
• Plans and oversees the acquisition, installation and maintenance of unit equipment. Makes recommendations for the evaluation and analysis of new technology for the units and other areas of the department with emphasis on interoperability and service enhancement.
• Coordinates audits of unit operations and procedures.
• Develops and implements goals, objectives, policies, and priorities of the units to which assigned.
• Maintains up-to-date knowledge of automation and developments in the field of technology.
• Develops and implements training programs for new and existing employees to ensure appropriate performance of duties in accord with operating standards and state regulations.
• Analyzes, recommends, and prepares budget modifications and monitors expenditures; prepares various budget reports; ensures maintenance of revenue related programs, legal requirements and procedures.
• Ensures compliance with and disseminates information regarding departmental policy and procedures; provides information on incidents, operations and services as directed. Serves as a liaison between the Police Department and other law enforcement agencies as appropriate and directed.
• Handles all administrative functions related to the acquisition, care and maintenance of the departmental vehicle fleet.
• Responds to emergency situations which may include 24/7 shift operation.
• Performs related work as necessary.

Knowledge of:

• Budget development and administration.
• Police Department procedures, functions and reporting relationships.
• Pertinent Federal, State, and local laws, rules and regulation regarding unit operations.
• Rules of evidence and audit standards.
• Principles of crime scene investigation and photography, procedures and methods in processing evidence for latent prints using chemicals and powders, and techniques and methods to identify and compare fingerprints.
• Operations and procedures of law enforcement offices and reporting relationships.
• Correct English usage, spelling, punctuation, grammar and report writing.
• Modern office management practices and methods; computer equipment and software.
• Management principles and practices.

Ability to:

• Communicate effectively both orally and in writing.
• Supervise, discipline, and train assigned staff.
• Operate automated police information systems.
• Prepare and monitor a budget.
• Compile and prepare narrative and statistical reports.
• Establish and maintain effective working relationships.
• Deal constructively with conflict and develop effective resolutions.
• Maintain confidentiality.
• Think clearly and effectively in emergency situations.
• Analyze, interpret and develop policies and procedures.
• Analyze existing work methods and…