Subcontracts Administrator II

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Full Time, Hazelwood, MO, US

Salary Range: $66,635.00 - $99,953.00 Annually

The Subcontracts Administrator II is responsible for overseeing the management of subcontracts, ensuring compliance with regulations, and collaborating with various stakeholders to achieve project goals. This role requires a thorough understanding of contractual obligations, excellent negotiation skills, and a keen eye for detail. Responsibilities include drafting, reviewing, and negotiating subcontracts and procurement agreements, monitoring subcontractor performance, maintaining detailed files, coordinating with project managers, conducting audits, and preparing reports on subcontractor performance and contract status.

Review of certified payroll is also required.

Require an associate degree in Business Administration, Supply Chain Management, or a related field, experience with contract management software and procurement systems, and strong organizational, communication, and negotiation skills.

Work Schedule:

Four 10‑hour days, Monday through Thursday, 6:30 AM – 5:00 PM, on‑site in Hazelwood, MO.

• Prepare and solicit Invitations to Bid (ITB) and Requests for Proposal (RFP) for all services and goods.
• Review subcontractor costs and prepare supporting backup documentation for cost proposals submitted to the government.
• Prepare and administer subcontracts to include drafting, negotiation, and closeout.
• Prepare CPSR‑compliant subcontract documentation in accordance with Public Law, FAR, and DFARS.
• Monitor subcontractors by tracking deadlines, assessing performance, and confirming compliance with legal requirements.
• Coordinate with other departments, colleagues, and subcontractors to preempt issues and resolve issues as necessary.
• Assess and determine appropriate terms and conditions, including customer flow‑down provisions.
• Enter and maintain subcontractor and bid information into databases and spreadsheets.
• Prepare and submit monthly and annual reports.
• Maintain subcontract and procurement documentation.
• Special projects as assigned.
• Collaborate with HGL engineers, project and program managers, and government contracting personnel to manage subcontracts from solicitation through closeout.
• Provide editorial comments to subcontractor scopes of work prior to sending to potential bidders.
• Evaluate subcontractor proposals.
• Ensure timely and accurate submission of Certified Payroll by subcontractors.

• 4+ years of relevant experience as a Subcontracts Administrator.
• Detail oriented, with highest degree of accuracy.
• Analytical skills – ability to collect, organize, visualize, and assimilate data.
• Effective communicator – strong interpersonal, oral, written, editing, and presentation skills.
• Team mindset – ability to work collaboratively and foster positive habits.
• Initiative – ability to learn new things and take initiative independently.
• Priority & Deadline Management – manage tight deadlines independently.
• Proficiency in Microsoft Office, especially Excel, Word, and Adobe Professional.

• Experience with FFP, FFPLOE, CPFF, T&M, IDIQ contracts and government subcontract file documentation, CPSR requirements, and federal acquisition proposal process.
• Associate’s degree in Accounting, Business, Finance, Law, Construction, Contracts, Purchasing, Economics, Industrial Management, Marketing, Quantitative Methods, Organization and Management, or equivalent combination of education, training and experience.

A pre‑hire drug test is required.

EEO statement:
We are an Equal Opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, or other protected category. Some positions may require U.S. citizenship. Applicants wishing to request a reasonable accommodation during the recruitment process should contact Human Resources at 703‑478‑5186.

Full list of benefits is available at