Office Assistant

Job Summary

Helena Motors is seeking a motivated and organized Office Assistant to support the daily administrative operations of our dealership. The ideal candidate will be responsible for a variety of clerical tasks, ensuring the smooth and efficient functioning of the office. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

• Administrative Support
  • Answer phones, direct calls, and respond to inquiries in a professional manner.
  • Greet and assist visitors, customers, and vendors.
  • Organize and maintain office files, records, and documents.
  • Handle incoming and outgoing mail and deliveries.
• Data Entry and Documentation
  • Assist with entering data into office systems, updating records, and maintaining accuracy.
  • Prepare documents, reports, and correspondence as required.
  • Support the office staff with clerical tasks such as copying, scanning, and filing.
• Customer Service
  • Provide assistance to customers, answer questions, and direct them to the appropriate department or individual.
  • Assist in resolving basic customer inquiries and concerns.

• High school diploma or equivalent; some college education preferred.
• Prior experience in an office setting is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team in a busy office environment.
• Friendly, professional demeanor with a customer-first attitude.