Executive Assistant - Bocc

Lewis and Clark County Administration is recruiting for an Executive Assistant to join their team!

Under the general supervision of the Chief Administrative Officer, this position supervises an Administrative Assistant and provides administrative support to the Board of County Commissioners and the Chief Administrative Officer.

Because of the support this role provides, the position follows a standard Monday through Friday schedule from 8:00 a.m. to 5:00 p.m.

The Administrative and Financial Services Department is responsible for finance and budget, personnel, payroll, mail services, property management, communications, and grant activities for the County. The department supports the commission with administrative, research, policy development, and oversight activities.

The CAO is responsible for supervision and day to day operations of Departments reporting to the Board of County Commissioners. The Board of County Commissioners established Goals and Objectives are:

• Develop and maintain a culture of customer service.
• Engage in effective long-range planning.
• Improve communication between departments, with community partners, and the general public.
• Efficiently and effectively manage public resources.

The knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to graduation from high school and three (3) years related experience as an administrative assistant, administrative secretary, or similar position and one (1) year supervisory experience required. Experience working in public sector is preferred.

Lewis and Clark County offers a competitive benefits package!

• Health Coverage – 2 Types of Health Plans which includes medical, dental, vision, and pharmacy coverage.
  • Traditional Plan - cost for employee only is $50 per month and with the Wellness incentive, the cost may be reduced to $0 per month for full-time employees.
  • High Deductible Health Plan – cost for employee is $0 per month and a additional $1200 per year to a Health Savings Account for full time employees.
• Pure View Health Center – preferred clinic provider and no cost to the employee and his/her dependents
• Retirement plans
• Paid Vacation and Sick Leave and Holidays
• Employees are provided with $25,000.00 of Life Insurance and $25, 000.00 of AD&D insurance as a new employee.
• Wellness Screening Incentive
• Gym Membership Reimbursement
• Voluntary Supplemental Life Insurance
• Public Service Loan Forgiveness (PSLF)

• Working in a fast-paced environment
• Cost of living increases
• Market adjustments
• Step based wage increases
• Four weeks paid parental leave

• Coordinates the day-to-day activities of the Board of County Commissioners, including complex schedules;
• Manages calendars and meeting invites using MS Outlook;
• Supervises and completes performance evaluations for the Administrative Assistant-BOCC/HR;
• Reviews all public meeting agenda items for proper documentation, signatures, and consistent wording;
• Responsible for timely posting of public meeting agendas and notices;
• Trains staff on public meeting agenda software and processes;
• Approves timesheets and leave requests;
• Makes recommendations for hiring, terminations, and discipline;
• Performs reception and filing duties;
• Supports and conducts the County’s mission of providing strong customer service to the citizens we serve;
• Performs research and drafts correspondence;
• Maintains Commission journals according to statutory requirements;
• Serves as point of contact for public meeting agenda software and requirements;
• Assists in the preparation of BoCC budget;
• Records and transcribes meeting minutes;
• Interprets and responds to questions regarding…