Procurement Officer

We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration (DOA). Our foundation of success is having effective working relationships, built on mutual trust and respect. We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed.

(You can learn more about the DOA here .)

The State Procurement Services Division (SPSD) leads best-in-class procurement services through integrity, education, transparency, and innovation. We strive to administer effective and responsible procurements to maximize the value of public funds for Montana.

The Department of Administration's State Procurement Services Division is looking for a Procurement Officer who solves problems and communicates exceptionally well to support the Department of Corrections (DOC).

The State of Montana recently implemented a centralized procurement model built around an enterprise procurement team plus agency-based staff who work alongside the agencies they serve. In this role, you'll be a Department of Administration employee located at DOC, providing procurement support directly to the department. You'll be one of four procurement officers reporting to the DOC procurement supervisor.

You would be responsible for overseeing and coordinating all procurement activities within the DOC ensuring procurements and contracts are completed accurately, efficiently, and in accordance with applicable laws, policies, procedures, and funding requirements. This position mentor’s DOC staff in procurement procedures, conducts solicitations for goods and services, and provides contract oversight and management of all assigned and on-going contracts.

If you have good judgment, organizational skills, and the ability to explain complex procurement and contracting requirements to a wide range of internal stakeholders you should apply! We are interested in an individual that is experienced in procurement but also open to someone that is passionate about learning and growing in this role .

• Develop clear scopes of work, specifications, solicitation documents, evaluation criteria, and contract documentation.
• Conduct market research and analyze pricing, proposals, contract terms, and procurement risk.
• Manage competitive solicitations, evaluations, awards, and contract administration in a fair, transparent, and defensible manner.
• Coordinate contract amendments, renewals, corrective actions, and contract closeout activities.
• Maintain ethical conduct, confidentiality, impartiality, and complete audit-ready procurement files.
• Support procurements essential to Corrections operations, including healthcare, food service, safety and security, technology, and other DOC programs.

In this position you will be afforded the opportunity to telework, however there will be required weekly in office day(s) in Helena. Specific conditions will be outlined as part of the job offer and must adhere to state policy.

• Bachelor’s degree in Business, Public Administration, Communication, or related field; OR
• Associate degree in Business Public Administration, Communication, or related field and two years’ experience in technical writing, research, or project management; OR
• Alternate combinations of education and experience will be considered on a case‑case to be considered on a case‑case basis.

• Conduct research, system analysis, and data gathering analysis
• Prioritize multiple projects and deadlines while working independently in a fast-paced…