Bid and Proposal Coordinator

At BPA, we’re proud to be jointly owned by BP and Shell - two of the world’s leading oil majors - which gives us the strength and stability of industry giants. Yet, with a close-knit team of around 180 professionals across the UK, we maintain a genuinely friendly, supportive, and collaborative environment. Our size means every individual is valued, and we work together as one team
-sharing knowledge, supporting each other, and celebrating our successes collectively. This whole-team focus allows us to deliver industry-leading hydrocarbon transport and storage solutions, while providing the personal touch that only a united team can offer!

What sets BPA apart is our people. We are committed to the development and growth of everyone in our team. Our leadership are invested in ongoing training, professional qualifications, and mentoring to help staff reach their full potential. For example, we offer regular technical training, support for gaining industry-recognised certifications, and opportunities to take on new responsibilities or lead projects. By encouraging continuous learning and providing clear pathways for progression, we ensure that everyone can enjoy a rewarding career and, together, deliver outstanding technical advice and services to our clients.

The Bid & Proposal Coordinator supports the preparation and delivery of clear, compliant and compelling bid submissions, enabling BPA to respond effectively to client opportunities and maintain a strong, well-managed sales pipeline.

• Coordinate bid and proposal activities from initial opportunity review through to submission, ensuring deadlines, responsibilities and approvals are clearly defined and managed.
• Maintain bid plans, action trackers and document registers to ensure a structured and efficient submission process.
• Coordinate internal reviews, manage contributions and ensure submissions are prepared in accordance with BPA procedures and meet client specifications.
• Manage document control, version tracking and final quality assurance checks to ensure submissions are complete and professionally presented.

• Prepare, compile and format tender responses, pre-qualification questionnaires (PQQs), proposals, presentations and supporting documentation.
• Draft, edit and proofread proposal content to ensure clarity, consistency, accuracy and a professional tone.
• Work with subject matter experts to gather technical, operational and commercial input, translating this into clear, client-focused content.
• Undertake research on clients, markets and competitors to support bid positioning and value proposition development.
• Maintain and develop proposal content libraries, including standard responses, case studies, project profiles, CVs and templates.
• Support the management and reporting of BPA’s sales pipeline, ensuring opportunities and related data are accurate and up to date.
• Assist with the tracking and reporting of bid-related KPIs in line with business objectives.

• Build effective working relationships with colleagues across teams to support timely, high-quality submissions.
• Communicate professionally with internal stakeholders, clients and external contacts, representing BPA appropriately.
• Provide support to the Proposals, Contracts and Commercial Advisor, deputising as required.

• Degree-qualified or equivalent experience in a business, commercial, marketing or related discipline.
• Relevant professional development in bid management, proposal writing, business development or commercial administration is desirable.
• Experience producing or maintaining documents to a high professional standard, with good attention to detail.
• Experience coordinating tasks and inputs to meet deadlines across multiple contributors.
• Strong written communication skills, with the ability to produce clear and well-structured documents.
• Well organised, with the ability to manage multiple priorities and meet deadlines.
• High attention to detail and commitment to accurate, professionally presented documentation.
• Curiosity about how organisations develop proposals…