HR Administrator

Vacancy: HR Administrator - Hybrid Working – between Hemel Hempstead Head Office (HP2 7TG
) and Remote

Optoma Europe Ltd is part of the Optoma Group which operates regional headquarters in Europe, the USA, and Asia Pacific. With well-established channels across three continents, we bring people together through pioneering visual solutions for customers and partners worldwide.

Our EMEA headquarters is based in Hemel Hempstead, UK, with team members located across Europe, the Middle East, and Africa (EMEA) to provide localized expertise and support.

As a global leader in award-winning projection and digital display technologies, Optoma provides solutions to home, office, education, and commercial spaces. Established in 1997, Optoma now employs around 130 staff across the EMEA region.

A passionate, customer-focused brand, Optoma products captivate, inspire, and connect people for a better experience.

Working for Optoma, you can expect a competitive salary with additional corporate benefits such as medical insurance, dental cover, pension and up to 30 days holiday per year - subject to service requirements.

The role of HR Administrator is acting as first line contact on HR matters ensuring successful delivery of HR Support and Administration. Aligned to business functions the role will support HR in both day to day and project activity. This is a key role requiring commitment, initiative, confidentiality and a proactive approach.

Key Responsibilities

• Maintain accurate and up-to-date employee records on company HR systems while proactively identifying opportunities to improve data quality, processes and ways of working
• Provide an effective HR administration service relating to the employment lifecycle including starters, leavers and changes to terms and conditions
• Manage the end-to-end recruitment process including posting job adverts, scheduling interviews and liaising with candidates and recruitment agencies
• Manage administration of monthly payroll ensuring that all payroll instructions are prepared and logged accurately and in a timely manner
• Responsible for managing the onboarding process for new starters; preparing employment contracts, pre-employment packs, reference requests and carrying out new starter inductions
• Administration of leaver process
• Maintain comprehensive knowledge of employee benefit programs to accurately administer, process changes, and provide informed advice to staff. Ensure continuous personal development by keeping up-to-date with employment law across EMEA regions
• Support colleagues in managing absence, maternity, paternity, special leave requests, occupational health referrals etc
• Ensure the provision of accurate advice and guidance to all stakeholders as defined in company HR policies, processes and procedures within EMEA region
• Responsible for accurate preparation and timely preparation of management information and reports to support decision-making processes
• Support the HR team with ad hoc projects, taking ownership of agreed actions and following up proactively to ensure progress
• Advise on non-complex HR related issues
• Maintain a high level of confidentiality in relation to all HR matters
• Support HR in employee relations matters, taking notes at formal meetings, investigations and hearings
• Carry out general administration tasks for the HR Department, such as; devising standard HR documents and letters and manage the HR and recruitment inboxes
• Carry out data processing and analysis tasks requiring the use of excel e.g. pivot tables, formulas, etc.
• Comply with the company’s ISO 27001 and ISO 14001-aligned information security and environmental management policies, participate in awareness and training activities, and report any incidents or concerns