Administrative Assistant

Nonprofit on Long Island (Hempstead) is seeking to hire a Long Term Temp Administrative Assistant to support the daily operations of the Rental Assistance Program. This position is responsible for ensuring participant files are complete and accurately maintained, coordinating communications, processing incoming documentation, and supporting compliance with program requirements. The schedule is Monday - Friday onsite, 9am - 5pm with a one hour unpaid lunch.

The temp duration is ongoing with the potential to extend/convert. Pay is $20/hour Responsibilities:
Reviewing files against a checklist and making sure documents are in the correct order Scanning, saving and filing documents according to established parameters Identifying missing documentation and following up to request what is needed Using the phone to contact individuals regarding outstanding documents Helping the team stay organized as they work through a high volume of annual recertifications Providing coverage at the front desk when needed.

They already have a strong front desk person, so this will only be occasional coverage Generally filling in administrative gaps wherever the team needs support Requirements:
High school diploma or equivalent required 6 months + of administrative or clerical experience, preferably within affordable housing, rental assistance, hospital networks, social services, or a nonprofit organization Knowledge of general office procedures and administrative best practices Strong organizational skills with the ability to manage multiple priorities and meet deadlines Excellent written, verbal, and interpersonal communication skills Strong attention to detail and accuracy when reviewing documentation and entering data Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and database management systems Ability to provide exceptional customer service while interacting with participants and community partners from diverse backgrounds Ability to maintain confidentiality and handle sensitive information with professionalism and discretion Bilingual proficiency in English and Spanish is preferred Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please  or copy and paste the following link into an open window in your browser:  Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting  Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)