Fractional Chief of Staff Job Hempstead area,New York USA,Business

We are seeking a hands-on, highly organized Fractional Chief of Staff to help run the weekly operations of a fast-growing sustainability and cost analytics firm. This person will work closely with the CEO and Product and Research Teams. The Fractional Chief of Staff will keep the CEO focused on key aspects of growing and developing the business and product, help manage the day-to-day operations and projects deadlines and requirements.

The ideal candidate will bring order and follow-through to a small, fast-moving team: making sure the trains run on time, that commitments are met, and that projects are delivered on schedule and on budget. We are seeking a smart, pragmatic operator with strong attention to detail, sound judgment, and a passion for climate solutions. Project skills, emotional intelligence, and business- and technical-savvy are all priorities for this position.

Who

We Are

Boundless Impact Research & Analytics provides precise life cycle and techno-economic impact data for advanced technology companies, sustainable brands, and investors. Our analytics validate and differentiate sustainable products, reduce investment risk, and support credible reporting. Boundless blends science-based impact analysis, industry-specific benchmarks, and AI-driven data to deliver the insights companies need to prove their impact and thrive in the market.

Boundless has completed assessments of dozens of cleantech products and projects —ranging from renewable energy, circular economy, HVAC and disinfection technologies, bioenergy and bioproducts, and innovative water and wastewater technologies. The resulting company reports frequently influenced investor decisions.

Responsibilities

Business Operations and Management

Ensure research projects are delivered on budget and schedule including accurate time tracking, proper utilization of resources, and high-quality documentation.

Support Management and Research and Product Teams with ongoing resource planning and allocation, adjusting goals and expectations with project tracker, and managing budget.

Onboard and manage vendors and experts. Manage contracts to ensure delivery and quality of services are within established terms.

Execute administrative processes that enable organizational efficiency, profitability, and growth.

Maintain robust contracts management and reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are consistent and support operational requirements.

Track and manage budget, forecasting. Provide financial reporting for Boundless management as well as external stakeholders.

Establish and maintain an operating cadence—regular check-ins, clear priorities, and action tracking—that keeps the team aligned and accountable. Give the CEO concise, regular visibility into status, progress, and risks.

Create and maintain systems, processes, and SOPs as decided with the CEO to streamline operations and capture institutional knowledge.

Review, redline, and edit customer and partner agreements (NDAs, MSAs, SOWs, and partnership and vendor contracts), identifying risks and non-standard terms, proposing suggested edits for the CEO's review, and coordinating with outside counsel when specialized legal review is needed.

Administer and coordinate contracts end-to-end—client, vendor, and partner—ensuring that deliverables, terms, and timelines are met.

Track and manage budgets and forecasting; provide financial reporting for Boundless’ management, research projects, and investors.

Technical Systems, Processes & Administration

Help answer inbound technical and security requests—e.g., customer IT/security risk assessments and vendor technical questionnaires.

Triage requests, ask the right…