Assistant CFO

The Assistant Chief Financial Officer (Assistant CFO) supports the CFO in overseeing the City's financial operations to ensure efficiency, accuracy, and compliance. This role provides leadership across procurement, payroll, accounts payable, treasury management, accounting, financial reporting, auditing, and budgetary planning and performance. The Assistant CFO helps streamline processes, strengthen internal controls, and maintain high standards of fiscal responsibility. Serving as second-in-command within the Finance Department, the position ensures smooth daily operations and contributes to continuous improvement across all financial functions.

• Provide oversight and leadership for daily financial operations to ensure efficiency, accuracy, and compliance with applicable laws, regulations, and city policies; initiates any actions necessary to correct deviations or violations. Oversight responsibilities may consist of the following areas:
• Payroll and accounts payable operations to ensure timely and accurate processing of employee compensation, vendor payments, and related financial transactions, Also ensures payroll process is in accordance with City policies and government deadlines and regulations.
• Utility billing operations to ensure accurate billing, timely collections, strong internal controls, and quality customer service.
• Occupational licensing operations.
• Supervise accounting operations, including reconciliations, journal entries, and adherence to GAAP, and ensure accurate monthly and annual financial reporting.
• Supervise procurement and purchasing activities for the entire City, ensuring adherence to established procedures, competitive bidding requirements, and ethical standards as required by state regulations and city policy.
• Direct treasury management functions, including cash flow monitoring, banking relationships, and safeguarding of public funds.
• Identify and implement improvements to financial processes, internal controls, workflows, and departmental procedures to enhance efficiency and effectiveness.
• Assists with preparation of annual budget; monitors status of budget; identifies budgetary changes in patterns; assists in planning long and short-term capital purchases for the department and/or the City.
• Assists with the preparation of the City's Annual Comprehensive Financial Report (ACFR) and the Schedule of Expenditures of Federal Awards (SEFA).
• Directs, administers, coordinates, and monitors all federal/state funded programs; reviews grant documents to ensure compliance with reporting requirements. Collaborates with Project Coordinators or other department heads on grant activity as needed.
• Assist in developing, maintaining, and enforcing financial policies, procedures, and best practices to support sound fiscal management.
• Conducts or supervises internal audits of City financial transactions, funds, and records; coordinates audits by external FTA auditors; locates documentation to assist auditors in conducting audits.
• Lead, mentor, and support Finance Department staff by providing guidance, training, performance feedback, and professional development opportunities. Attend training and workshops as necessary.
• Supports the Chief Financial Officer (CFO) with strategic planning, special projects as assigned, departmental leadership, and act on behalf of the CFO when needed.
• Collaborate with other departments, external auditors, and others to ensure financial transparency, resolve issues, and maintain accurate financial data.
• Assists the Finance Manager with purchasing activities as needed; reviews purchase…