Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a mission-driven organization serving multiple locations from its Henderson, Nevada office. This position is ideal for someone who brings strong invoice processing experience, careful attention to detail, and the ability to manage day-to-day payables with accuracy and professionalism. The role works closely with internal accounting staff and vendors to keep payments, records, and related documentation organized and current.

Responsibilities:

• Manage the full accounts payable cycle, including reviewing invoices, assigning proper coding, entering transactions, and preparing payments for distribution.
• Process check runs by coordinating invoice matching, printing checks, and ensuring timely mailing to vendors.
• Reconcile credit-related statements and investigate discrepancies to maintain accurate financial records.
• Organize and maintain vendor documentation, including W-9 records and accounts payable files, to support compliance and year-end reporting.
• Respond to vendor inquiries promptly and professionally, resolving payment questions and account issues as needed.
• Prepare and submit credit applications to establish or update vendor accounts.
• Provide support to accounting team members with grant billing tasks and other finance-related activities.
• Contribute to departmental operations by assisting with additional accounting or administrative duties as assigned.