Operations Manager Senior Executive Support

We are seeking a highly organized, proactive, and solutions-driven Operations Manager / Senior Executive Assistant to support our executive leadership and ensure the smooth, efficient functioning of our daily operations. This hybrid role blends high-level executive support with hands‑on operational management, making it ideal for a resourceful professional who thrives in a fast‑paced, dynamic environment. This position will act as the central hub of the organization—streamlining internal processes, managing executive priorities, and driving operational excellence.

• Operations Management
  • Oversee daily business operations to ensure organizational efficiency and effectiveness.
  • Develop, implement, and refine operational processes, procedures, and systems.
  • Monitor operational goals; provide reporting and recommendations.
  • Lead or support cross‑functional initiatives to improve workflow, productivity, and collaboration.
  • Support budgeting, forecasting, financial/expense tracking, and resource allocation.
  • Identify workflow inefficiencies and implement improved systems and tools.
• Executive Support
  • Manage complex, fast‑changing executive calendars, meetings, travel, and logistics.
  • Handle high‑volume email and communications.
  • Draft, review, and manage correspondence, presentations, materials, and confidential documents.
  • Manage high‑volume communications and act as a gatekeeper for the executive’s time and priorities.
  • Coordinate travel arrangements, meetings, and events.
  • Handle confidential and sensitive information with discretion and sound judgment.
  • Serve as the primary point of contact between the executives and internal/external stakeholders.

• 5+ years of experience in operations management, executive support, or a related hybrid role.
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously.
• Strong project management capabilities and attention to detail.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and emotional intelligence.
• Comfortable working in a fast‑paced environment with shifting priorities.
• Proficiency with productivity tools and systems (e.g., Google Workspace/Microsoft 365, project management platforms, CRM tools).
• A proactive problem‑solver who anticipates needs and implements effective solutions.

$80,000 – $100,000 yearly