Deputy Register of Deeds

This position is open until filled.

The Human Resources Office is unable to provide status updates by telephone.

The salary range is listed above. Starting salary will depend on qualifications and experience.

The Deputy Register of Deeds performs responsible clerical work of a legal nature in the Office of the Register of Deeds. An employee in this class works with the requests for information required by the public in person, by phone and by mail; enters data into computer database; maintains records and files; and indexes and records documents. Work includes collecting funds for copies of records, releasing information to the public and conducting research regarding various licenses, records, and legal actions.

Work requires accuracy in details and a sound knowledge of the general statutes governing the Register of Deeds Office. Initiative and judgment are required in performing duties within general statutes and prescribed policies. Work is performed under the supervision of the Register of Deeds and is evaluated by daily observation, discussion, and accuracy of records and completed work.

• Assists customers in person and by phone, opens mail and responds to requests; explains how to find information; assists with making copies.
• Works with vital records such as birth, death and marriage certificates; pulls information needed for customers; alphabetizes records; assists public amend birth certificates.
• Indexes vital records; issues marriage license; issues copies of birth, marriage, and death certificates, military discharges, legitimization papers; files birth and death records; fills out State Register of Vital Statistics for approval.
• Assists the public with recording documents, checking for appropriate information such as grantee, grantor, notary seal, signatures and other information; types information into computer.
• Files, and records documents concerning real property, such as deeds, deeds of trust, right-of-way agreements, and maps; cancels deeds of trust on receipt of sufficient evidence.
• Gives information to the public and assists those who wish to search records.
• Scans documents received; copies a variety of instruments, cards, and other materials.
• Files, records, and indexes financing statements and other documents in appropriate order; returns duplicate statement to secured party or assignee; cancels statement upon termination.
• Collects fees; keeps records of collections and makes bank deposit, reconciling the cash receipts.
• Turns computers and other machines on and off; assists public with use of machines.
• Faxes information to attorney’s offices and others upon request.
• Performs other related duties as assigned.

Requires a high school diploma or equivalent and three (3) years of experience in office work and dealing with the public, or equivalent combination of education and experience.

• Possession of a valid North Carolina driver’s license.

None.

• Knowledge of local government operations, policies and plans, and modern office practices and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs.
• Knowledge of the functions and procedures of the Office of the Register of Deeds.
• Knowledge of the purpose and composition of a variety of documents and of terms used in the office.
• Knowledge of laws relating to matters under the jurisdiction of the Register of Deeds.
• Skill in typing rapidly and accurately and operating computers and office machines effectively.
• Skill in organizing and prioritizing work.
• Ability to scrutinize documents for proper and correct information.
• Ability to work accurately with works and figures and to write legibly.
• Ability to follow established…