Event Coordinator; Part Time

Education and Experience Requirements

• High school diploma or associate degree.
• Previous experience in a related role is preferred.

Overview:
An event coordinator is a professional who plans, organizes, and executes events—such as corporate meetings, golf & clay shoot tournaments, conferences, and fundraisers—by managing logistics, vendors, budgets, schedules, and on-site operations to ensure the event runs smoothly.

An event coordinator handles the operational and logistical side of events from start to finish. They translate TUCA’s goals into an actionable plan and ensure every detail is executed correctly. The position’s role spans planning, communication, budgeting, vendor management, and troubleshooting.

• Answering phones, taking messages, and directing calls.
• Greeting attendees, managing sign-in logs, and addressing inquiries.
• Scheduling appointments, managing calendars, and coordinating meetings.
• Performing data entry and maintaining physical/digital filing systems.
• Creating event on various platforms (Membershiip Works, Perfect Golf Event, Play Thru Golf, etc.)
• Drafting, proofreading, copying, and sending press releases, event flyers, etc.
• Managing social media related to the various events.
• Manage and order necessary print materials
• Ordering event materials and managing inventory.
• Assisting with basic bookkeeping, expense reports, or invoicing. Prepare bills and invoices.
• Be physically present for each event leading or participating in registration, check-in, setup, teardown, etc.
• Scan, copy and organize documents.

• Strong communication and interpersonal skills.
• Excellent organization and time-management abilities.
• Proficiency with office software (e.g., Microsoft Office, Outlook, & Excel).
• Experience with social media platforms such as Facebook, Linked In, Instagram, etc.
• Ability to follow instructions and work with minimal supervision.
• Attention to detail for managing records and documents.
• Ability to multi-task.
• Excellent attention to detail.