Clerk of Court - Internal Department

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JOB SUMMARY

This position performs clerical functions to facilitate court activities, including assisting the judge in court, entering and updating case data, receiving payments for tickets, and performing related tasks.

MAJOR DUTIES

• Assigns, directs, supervises, evaluates, and disciplines personnel; coordinates daily work activities
• Processes a variety of documentation associated with court and department operations; processes data and documentation within designated time frames and per established procedures
• Assists City Judge in open court; assists in facilitating court activities
• Prepares court documents for each court session; writes information on docket for reference by Judge
• Enters case data into computer; enters and updates data from tickets, warrants, and subpoenas; ensures accuracy of computer records
• Collects and receipts payments for tickets and fines; balances payments and prepares bank deposits; collects cash bonds and state and county litigation taxes; processes monthly payments of state litigation taxes
• Determines whether probable cause exists to issue City warrants; issue subpoenas for court cases as appropriate
• Prepares reports and information on interfaces for driver’s license suspensions and traffic school information to be sent to the State of Tennessee
• Coordinates trial dates with Judge, lawyers, officers and City Attorney
• Researches docket books for data pertaining to old tickets not in computer database
• Conducts record checks as requested by City Judge, police officers, attorneys, and other authorized individuals
• Serves as back up for the Administrative Assistant
• Performs other related duties as assigned

KNOWLEDGE AND SKILLS REQUIRED

• Knowledge of the functions and procedures of the City Court
• Knowledge of modern office practices and procedures
• Knowledge of City and department policies and procedures
• Knowledge of accounting and budgeting practices
• Knowledge of applicable state, federal and local traffic laws
• Knowledge of legal terminology
• Knowledge of notary public requirements
• Skill in performing basic mathematical calculations
• Skill in dealing with the public
• Skill in operating a computer, calculator, and other various electronic devices
• Skill in oral and written communication

SCOPE AND EFFECT

The purpose of this position is to provide administrative support to the City Court and City Judge. Successful performance helps ensure the efficient and effective operation of the court.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The work is typically performed in an office while sitting at a desk or table.

SUPERVISORY CONTROLS
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This position reports directly to the Finance Director.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position supervises the Deputy Court Clerk.

MINIMUM QUALIFICATIONS

• High School diploma or GED required, supplemented by specialized training in the field of work
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for 1-2 years
• Must be able to obtain state certification as Court Clerk within one (1) year of employment in this position
• Ability to utilize basic computer applications