Payroll Compliance Supervisor

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Role:

The Payroll Compliance & Payments Supervisor is responsible for overseeing payroll compliance, statutory payments, and regulatory reporting across all jurisdictions in which the company operates. This role leads compliance-related payroll functions including multi-state tax filings, wage and hour compliance, audits, garnishments, benefit-related deductions, and complex payment processing.

The Supervisor serves as a subject-matter expert for federal, state, and local payroll regulations, ensuring payroll practices remain compliant, audit-ready, and aligned with evolving legislation. This position partners closely with Payroll leadership, Finance, HR, external vendors, and government agencies to mitigate compliance risk and ensure accurate and timely payroll execution.

• Oversee multi-state payroll compliance, including wage and hour laws, state-specific requirements, prevailing wage rules, and jurisdictional pay timing regulations.
• Ensure accurate setup and maintenance of state and local tax accounts, registrations, and jurisdiction mappings.
• Manage and review payroll tax filings and notices, amendments, and agency correspondence in partnership with payroll provider and tax agencies.
• Monitor legislative changes impacting payroll compliance and recommend process updates accordingly.
• Ensure corrections properly reconcile year-to-date wages, taxes, and benefit deductions.
• Manage compliance related payroll functions that could include garnishments, benefit arrears, NMSOs, employee leave programs.
• Establish and maintain internal payroll controls, audit trails, and compliance documentation.
• Drive automation and standardization of compliance-related payroll processes were feasible.
• Partner cross-functionally with Finance, HR, Legal, and IT on payroll compliance initiatives.
• Assist with complex or escalated paycheck issues and inquiries from human resources. Provide prompt resolution of problems or discrepancies.
• And other duties as assigned.

Education and Experience

The formal education and experience for the payroll administrator job description varies according to the nature of the job responsibilities. However, the following are commonly required for this role.

• Strong analytical and problem-solving skills to resolve complex payroll issues
• Excellent communication and interpersonal skills to interact effectively with administrators, human resources, and managers.
• High level attention to detail, accuracy, and confidentiality.
• Ability to prioritize and manage multiple tasks with deadlines.
• Several years of progressive experience in multi-state payroll compliance, including tax filings and regulatory reporting.
• Advanced proficiency with payroll systems (ADP required); experience with tax or compliance modules strongly preferred.
• Proficient computer skills, including experience with spreadsheet software and data entry systems.
• Strong knowledge of payroll principles, regulations, and best practices.
• Ability to stand, walk, sit.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to use hands to handle or feel.
• Ability to reach with hands and arms.
• Ability to climb and balance.
• Ability to stoop, kneel, crouch and crawl.
• Ability to lift up to 50lbs.
• Ability to maintain all safety expectations.
• Ability to drive a covered vehicle.
• Safe Driving Record
• Analysis/Problem Solving - Able to identify and separate out the key components of problems and situations. Able to manipulate and interpret information from a range of sources to spot patterns and trends in information and to deduce cause and effect from this. Can generate a range of creative solutions, evaluate them, and choose the most appropriate option.
• Teamwork - Balances team and individual responsibilities;
  Exhibits objectivity and openness to others' views;
  Gives and welcomes feedback;
  Contributes to building a positive team spirit;
  Puts success of team above own interests;
  Able to build morale and group commitments to goals and objectives;
  Supports everyone's efforts to succeed.
• Interpersonal Effectiveness - Able to influence the views and behaviors of others through persuasion and encouragement. Manages conflict or other sensitive issues tactfully and effectively. Able to adapt behaviors to a wide range of people.
• Judgement/Decision Making - Takes balanced view of situations incorporating different perspectives. Seeks alternative viewpoints. Recognizes priorities, weighs up different options and evaluates risks. Reaches logical conclusions and decides on appropriate plan of action. Evaluates previous judgements in order to improve. Includes appropriate people in decision-making process.
• Dependability - Follows instructions, responds to management direction;
  Takes responsibility for own actions;
  Keeps…