Project Administrator - Luxury Interior Design

Step inside the world of luxury interiors - and become the force that keeps it all beautifully in motion.

At Anne Haimes Interiors, every project tells a story of craftsmanship, creativity and considered detail. From elegant Georgian townhouses to breathtaking country retreats, we create bespoke spaces that redefine luxury living.

We are excited to announce an opportunity for a highly organised Studio & Projects Coordinator - a switched-on doer with calm, client-facing gravitas and the confidence to keep multiple moving parts aligned. You’ll bring solid admin and project coordination experience, thrive on organisation and follow-through, and enjoy being the steady point of contact that clients trust.

Local to Henley-on-Thames, you may already have experience in interior design or simply a genuine interest in beautiful spaces — either way, you’ll play a pivotal role in supporting the studio and ensuring every project runs seamlessly from concept to completion.

This is more than an administration role. It’s an opportunity to immerse yourself in the luxury design industry, work alongside talented designers and trusted suppliers, and be at the heart of projects that transform extraordinary homes. If you thrive on organisation, love variety, and enjoy being the calm, capable presence that keeps everything running seamlessly - this could be the role you’ve been waiting for.

The Role at a Glance:

Project Administrator
Henley on Thames
£30,000
Full Time

Values:
Creating a fun and rewarding experience
Company:
Luxury Interior Design Practice

Your Background /

Skills:

Administration, Client Communication, Organisation, Microsoft Office, Adobe InDesign.

Who we are:

We are Anne Haimes Interiors, a luxury interior design practice specialising in high-end residential projects.

Based in the heart of Henley on Thames, we deliver a complete design service - from concept and space planning through to procurement and installation. Every project is bespoke, whether it’s a single handcrafted piece or a full design-and-build scheme, delivered in close collaboration with architects, contractors and, most importantly, our clients.

If we could include imagery in this advert, we’d show you some of our finest moments: listed Georgian and Victorian townhouses, country retreats, riverside apartments and grand manor houses across Oxfordshire and Berkshire. While we can’t do that here, we hope your imagination fills in the detail - or better yet, take a look at our website and see the luxury we create every day.

The Opportunity:

We’re looking for an organised, proactive Project Administrator to join our small, friendly and highly driven team. This is a hands-on, varied role where you’ll play a key part in coordinating projects, managing logistics and supporting client relationships throughout the lifecycle of exceptional interior schemes.

You’ll be working in a fast-moving, collaborative environment where attention to detail, clear communication and a proactive mindset are essential. If you enjoy juggling multiple priorities and being the glue that keeps projects running smoothly, you’ll feel right at home.

What your day might look like:

• Working closely with the design team to quote items for live projects

• Ordering furniture, fabrics, lighting, equipment, bespoke items and soft furnishings

• Finalising purchase details, managing lead times and sharing confirmations with the design team

• Tracking install schedules using Gantt charts and other planning tools

• Supporting time logging and tracking against project targets

• Coordinating all deliveries and on-site logistics

• Managing paperwork for import and export operations

• Communicating, negotiating and building strong supplier relationships

• Completing delivery quality checks

• Responding to maintenance requests

• Compiling O&M Manuals

• Re-specifying items that are out of stock or have extended lead times

• Producing budgets, reports and project schedules

• Keeping project finances on track

• Organising sample libraries, requesting samples and coordinating supplier rep visits

About You:

• Excellent communication and negotiation skills

• Calm under pressure and happy meet tight…