Admin Associate - Temporary

Morning:

• Begins the day by ensuring the CMMS system is up to date, addressing any new updates or alerts.
• Assists in the review of weekly PM/CAL work orders and asset activations in the CMMS, coordinating with the maintenance team for scheduling.
• Compiles weekly activity reports, monitoring the status of maintenance projects and maintaining meticulous records.

Midday:

• Conducts a thorough review of documentation related to the CMMS System, ensuring equipment additions and changes are accurately reflected.
• Performs periodic audits of the CMMS usage at Bio-Rad Laboratories for precision, confirming that the asset structure is properly maintained.
• Monitors capital requisition status, tracking purchase orders, vendor deliveries, and invoicing to stay aligned with the budget.

Afternoon:

• Engages in data analysis regarding parts/assets and suggests improvements for the CMMS software and process modifications.
• Provides CMMS software training to end-users and new users, offering guidance and support as a problem-solving liaison when needed.
• Updates the CMMS with current information on Cap-Ex equipment onboarding, decommissioning, retiring, and data modifications.

Once a week:

• Analyzes and shares facility metrics with the Facilities Engineer Manager, offering insights into the operational efficiency of maintenance activities.
• Ensures consistent auditing of the CMMS spare parts inventory and shares the weekly spare part cycle count results with the facilities management team.
• Keeps track of the facilities budget, assisting in the forecasting and budgeting of R&M and Capital expenditures.

Throughout the month, the Admin Associate also takes on the responsibility of managing the 5S program, promoting an organized and efficient work environment. This role is essential in supporting the maintenance systems and contributing to the effective management of company assets.

• CMMS Optimization:
  By maintaining and updating the CMMS, the Admin Associate ensures that maintenance processes are streamlined and efficient, leading to reduced downtime and increased productivity.
• Data Analysis and Reporting:
  Through regular data analysis and reporting, the Admin Associate provides valuable insights that help in strategic decision-making and continuous improvement of maintenance operations.
• Training and Support:
  By training new users and providing ongoing support, the Admin Associate fosters a knowledgeable team capable of fully utilizing the CMMS, which enhances overall performance.
• Budget and Inventory Management:
  The Admin Associate plays a crucial role in budget tracking and spare parts inventory management, directly affecting the company’s financial health and operational readiness.
• Process Improvement:
  By auditing and reviewing CMMS usage and implementing best practices, the Admin Associate contributes to the refinement of workflows, which can lead to significant long‑term benefits for the organization.

• Keeping up with Technological Advances:
  Staying current with the latest CMMS features and industry standards to ensure the system delivers maximum value.
• Data Integrity:
  Ensuring the accuracy and reliability of data within the CMMS, which is critical for effective maintenance planning and analysis.
• User Adoption:
  Overcoming resistance to change by effectively training and encouraging staff to adopt new processes and technologies.
• Resource Allocation:
  Balancing the demands of immediate maintenance needs with long‑term planning and budget constraints.
• Continuous Improvement:
  Constantly seeking ways to improve.

• Associate degree:
  Preferably in the field related to business administration, facilities management, or information technology.
• Experience with CMMS:
  Candidates should have prior experience working with CMMS or similar systems to manage maintenance operations, asset tracking, and work order management.
• Understanding of cGMP: A solid understanding of cGMP is essential, as it involves adherence to quality standards in manufacturing processes, which is crucial for ensuring product safety and efficacy.
• Data Management
  
  Skills:
  
  Proficiency in data analysis and reporting is…