Office Manager and Finance Assistant

Office Manager & Finance Assistant (12-Month FTC – Maternity Cover)

Hereford HR2
£30,000 per annum
Start:
Mid-August (with approx. 2-week handover)

Working Full time hours Monday to Friday fully office based.

The Opportunity

Hawk 3 Talent Solutions are seeking a proactive and highly organised Office Manager & Finance Assistant to join a specialist organisation operating within the defence, aerospace and military sector based in Hereford.

This is a varied and hands-on role supporting the day-to-day operations of a fast-paced, project-driven environment. You will work closely with internal stakeholders and external partners, contributing to the delivery of critical programmes supporting UK defence and security capability.

Key Responsibilities

Office & Administrative Management

Ensure the smooth day-to-day running of the office through effective processes and organisation
Coordinate meetings, visitors and company events (including industry exhibitions)
Manage office supplies, equipment servicing, and supplier relationships
Oversee business travel arrangements including accommodation and logistics
Maintain company registers (assets, suppliers, NDAs, vehicles, compliance records)
Support compliance activities including ISO, Cyber Essentials and data protection certifications
HR & Staff Support

Assist with onboarding and offboarding processes
Maintain personnel records and vetting/clearance registers (BPSS, SC, DV where applicable)
Administer employee benefits, records and internal engagement activities
Finance Administration

Process invoices, payments, receipts and purchase orders
Maintain accurate financial data and supporting documentation
Reconcile bank accounts and assist with month-end processes
Manage expense claims and supplier/customer financial checks
Financial Reporting Support

Assist with VAT returns, P11

Ds and statutory submissions
Support budgeting processes and financial reporting activities
Liaise with auditors and support audit preparation
Contribute to stock management and cost tracking
About You

Essential:

Strong administrative and organisational experience
Good working knowledge of Microsoft Office (including SharePoint)
Experience in bookkeeping or finance administration
Excellent communication skills (written and verbal)
Ability to work independently and proactively
Reliable, flexible and detail-oriented
Desirable:

Experience in defence, aerospace, or government environments
Familiarity with Microsoft Dynamics 365 Business Central
Previous office management experience
Awareness of UK security clearance processes
What’s on Offer

Salary: £30,000 per annum
28 days annual leave plus bank holidays
Healthcare and benefits package (subject to probation)
Additional perks including wellbeing and lifestyle benefits
If you would like to apply for the role of Office Manager then  to

Closing date is 17.07.2026 Please note this could change subject to suitable applications.

Hawk 3 Talent Solutions are acting as an employment agency on behalf of its client.

By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.

Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the fu