Office Manager and Finance Assistant

Office Manager & Finance Assistant (12-Month FTC - Maternity Cover)

Hereford HR2
£30,000 per annum
Start:
Mid-August (with approx. 2-week handover)

Working Full time hours Monday to Friday fully office based.

Hawk 3 Talent Solutions are seeking a proactive and highly organised Office Manager & Finance Assistant to join a specialist organisation operating within the defence, aerospace and military sector based in Hereford.

This is a varied and hands on role supporting the day to day operations of a fast paced, project driven environment. You will work closely with internal stakeholders and external partners, contributing to the delivery of critical programmes supporting UK defence and security capability.

• Ensure the smooth day to day running of the office through effective processes and organisation
• Coordinate meetings, visitors and company events (including industry exhibitions)
• Manage office supplies, equipment servicing, and supplier relationships
• Oversee business travel arrangements including accommodation and logistics
• Maintain company registers (assets, suppliers, NDAs, vehicles, compliance records)
• Support compliance activities including ISO, Cyber Essentials and data protection certificates

• Assist with onboarding and offboarding processes
• Maintain personnel records and vetting/clearance registers (BPSS, SC, DV where applicable)
• Administer employee benefits, records and internal engagement activities

• Process invoices, payments, receipts and purchase orders
• Maintain accurate financial data and supporting documentation
• Reconcile bank accounts and assist with month end processes
• Manage expense claims and supplier/customer financial checks

• Assist with VAT returns, P11
  
  Ds and statutory submissions
• Support budgeting processes and financial reporting activities
• Liaise with auditors and support audit preparation
• Contribute to stock management and cost tracking

• Strong administrative and organisational experience
• Good working knowledge of Microsoft Office (including SharePoint)
• Experience in bookkeeping or finance administration
• Excellent communication skills (written and verbal)
• Ability to work independently and proactively
• Reliable, flexible and detail oriented

• Experience in defence, aerospace, or government environments
• Familiarity with Microsoft Dynamics 365 Business Central
• Previous office management experience
• Awareness of UK security clearance processes

• Salary: £30,000 per annum
• 28 days annual leave plus bank holidays
• Healthcare and benefits package (subject to probation)
• Additional perks including wellbeing and lifestyle benefits