Administration Assistant

Job Title: Administration Assistant

Hours: 7.4

Salary: HC04 £ 26,016 - £26,847 pro rata (£5,203 £ 5,369 per annum)

Contract: Fixed term until 31/07/2028

Location: Hereford

Closing date: 12/10/2026

We are looking for an organised and enthusiastic Administration Assistant to join the Herefordshire Museums & Galleries team to work on our Opening Horizons project. This is an exciting opportunity to support a vibrant museum service, helping to ensure the smooth delivery of administrative, financial and operational activities across the project.

Working closely with museum staff, schools, contractors and external partners, you will play a key role in supporting the project.

You will provide administrative and financial support to the Herefordshire Museums & Galleries and Opening Horizons teams, helping to ensure the smooth day-to-day running of the project. This will include coordinating artists/schools, maintaining records and supporting the projects.

You will manage bookings for schools, facilitators and resources, liaising with museum staff, schools and contractors to ensure activities are delivered successfully and on time.

We are looking for someone who is highly organised, proactive and able to manage a varied workload. You will enjoy working with people, have excellent attention to detail and be confident using IT systems and Microsoft Office applications.

• Experience working in an administrative role.
• Strong organisational skills and the ability to prioritise multiple tasks effectively.
• Excellent communication and interpersonal skills.
• Confidence using Microsoft Office and other IT systems.
• The ability to work independently as well as collaboratively within a team.
• A positive and flexible approach to problem-solving and meeting deadlines.

An interest in museums, heritage, arts or culture would be advantageous.

A competitive salary, holiday entitlement, and access to our contributory pension and staff benefits scheme, which includes:

• Salary range of £26,016 - £26,847 pro rata (£5,203 £ 5,369 per annum)
• Enrolment in the Local Government Pension Scheme (LGPS)
• Career progression: clear pathways to progress
• Annual Leave: 31 days' annual leave (pro rata) plus bank holidays. You can also purchase an additional 10 days per annum during the request period
• Flexible working: including the potential for job-sharing, part-time hours and agile working.
• Employee Assistance Programme: 24/7 access to support and counselling
• Payment of professional membership fees (based on role requirements)
• Pick your perks - our benefits include access to a range of retail, leisure, holiday and health benefits. This includes savings, cash back and discounts.

We're proud and excited to unveil our new recruitment video, a celebration of Herefordshire's people, places, and purpose. Set in the heart of England and filled with pride, compassion and possibility, the video brings to life what it means to work somewhere you truly belong.

At Herefordshire Council, every role matters and every person makes a real difference for our communities. We're a team where people feel valued, supported and empowered to grow together.

You will probably have heard a lot about how beautiful it is in terms of countryside and open spaces (and it is!) but there is so much more going on here, including world-class cultural assets like the Mappa Mundi, vibrant theatres and a thriving food and drink sector. One of Herefordshire's biggest assets is the strong and diverse communities. Our Talk Community approach brings that together supporting people to help themselves, encouraging them to help their communities and identifying how communities can help individuals.

Our ambitious transformation…