Unit Accountant - Luxury Hotel

UNIT ACCOUNTANT - LUXURY HOTEL, HERMANUS

Position summary:

The unit accountant position is based at the hotel in Hermanus. The position is a full-time position, working on site. The unit accountants at the Hotel are employed by an independent accounting firm located in Knysna. The unit accountant works alongside the General manager of the hotel as well as the finance team located in Knysna who provides support where required.

This skilled position is ideal for a candidate that is detailed orientated with a high ethical standard, an ability to grasp accounting concepts and a thorough understanding of the internal controls required to be in place.

• Four-year degree in accounting preferred.
• At least two years of General Ledger and high-volume accounting experience required
• Prior hotel/resort experience preferred
• Must have strong financial competence - hotel accountants should be able to analyse financial data, organize it, and present it in a clear and professional manner
• Must be able to perform in a highly confidential environment
• Must have strong computer skills
• Must have strong working knowledge of Microsoft Office programs, especially Excel & Outlook

• Intermediate to advanced working knowledge of excel.
• Xero
• Opera
• My Micros / Symphony / My Inventory (would be an advantage)
• Standard bank Business online

• Managing the accounting function and a stock controller.
• Maintaining good relationships with team members and departments.
• Meeting reporting deadline requirements
• Producing an accurate set of month-end accounts, with comparisons to forecasts and previous periods.
• Assisting in preparing budgets and business planning, including projected room revenue
• Reconciling bank statements
• Ensuring legislation is followed regarding VAT and PAYE – returns are submitted by Head Office
• Follow Health and Safety procedures

• Thorough knowledge of the night audit procedures and required end of day reporting.
• Monitoring the procedures performed by night audit on a daily basis and ensuring that cash and credit cards receipts are reconciled to the transaction per Opera. Identifying any discrepancies and resolving the differences.
• Ensuring that cash held on site is collected and deposited as per the required schedule.

• Drawing bank statements daily and providing only the relevant information to front office/reservations for processing thereof onto Opera.
• Communication with bank if required.
• Oversight over credit card machines and communication of any issues with bank.
• Petty cash processing and reconciliations, monitoring of the petty cash spends for appropriateness.
• Regular counts of various floats and petty cash.

• Receipt all debtor payments as they reflect on the bank statement and reconcile to the previous months closing balance at month end with Opera
• Compile a payment pending schedule with reasons for non-payment and expected payment dates as per the Aging Summary of All Accounts Send out Statements and Invoices to the relevant debtor
• Journal entries
• Send follow up payment request to all debtors in breach of the 30 days after statement payment agreements
• Reporting of debtors status to CEO and GM

• Monitoring of the PM accounts ensuring that transactions are resolved within company policies and reporting thereof to CEO and GM.

• Prepare a summary of all transactions and liase with GM for correct allocations

• Oversight of the processing of authorised expenses, creditors reconciliations and payment of creditors according to company policy and payment terms.
• Monitoring and control over the aged payables to ensure accurate reporting and that creditors are paid as per credit terms to ensure continuous goods and services delivery by the suppliers.
• Foreign Payments
• Completing all relevant forms for either payment of international suppliers or selling of foreign currency
• Submit to the bank timeously

• Monitoring the operational equipment stock sheets as prepared by the various departments and providing assistance to the department heads where required.
• Attendance and oversight of OE and stock counts on ad hoc basis and particularly at year end
• Monitoring the 10 / 20 & 30 stock sheets processed on My Inventory , send out variances to various departments, liaise with departments on counts.
• Review transfers on My Inventory ;
• Invoices processed on My Inventory…