Contract Administrator

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Salary scale: $24.58 – $39.63

The Contract Administrator is responsible for the administration, coordination, and ongoing management of the organization’s contract management program and contract lifecycle management system. This position serves as the central coordinator for contract intake, routing, review, approvals, execution, renewals, and record maintenance to ensure contracts move efficiently through established organizational processes.

Reporting to the Senior Director of Business Services, the Contract Administrator works closely with the Quality department, organizational leaders, Legal Counsel, and other key stakeholders to ensure contracts are appropriately routed, documented, tracked, and maintained.

This position is not responsible for providing legal advice, interpreting legal terms, or determining the legal acceptability of contract language. The Contract Administrator manages and facilitates the contract workflow, ensuring contracts are routed to the appropriate subject matter experts, leaders, and Legal Counsel when review or interpretation is required.

A key responsibility of this role will be supporting the development and implementation of a new contract management system. The Contract Administrator will help establish standardized workflows and processes, coordinate implementation, migrate existing contract information, support user training, and ultimately serve as the primary administrator and subject matter expert for the contract management system and associated workflows.

• Manage the organization’s contract management system and serve as the primary point of contact for contract workflow and administrative processes.
• Coordinate the contract lifecycle from initial submission through appropriate review, approval, execution, renewal, amendment, and termination.
• Facilitate the routing of contracts to appropriate organizational stakeholders, including Quality, Legal Counsel, Finance, leadership, and other subject matter experts as applicable.
• Ensure contracts are appropriately entered into the contract management system with complete and accurate administrative information.
• Maintain a centralized and organized repository of contracts, amendments, supporting documentation, and related records.
• Review contract submissions for administrative completeness and ensure required documentation and approvals are obtained.
• Coordinate contract review with Quality, Business Services, Finance, Legal Counsel, department leadership, and other appropriate stakeholders.
• Facilitate the contract review process without providing legal advice or independently interpreting or approving legal contract terms.
• Escalate questions regarding contract language, legal obligations, regulatory requirements, or risk to the appropriate subject matter expert or Legal Counsel.
• Track contract expiration dates, renewal deadlines, notice requirements, and other key contractual milestones.
• Proactively communicate upcoming renewals, expirations, and required actions to responsible leaders.
• Assist departments with contract submission requirements, workflows, processes, and system use.
• Maintain appropriate documentation and audit trails throughout the contract lifecycle.

• Serve as a key operational lead in the selection, development, configuration, and implementation of a new contract management system.
• Partner with leadership, Quality, IT, Legal Counsel, vendors, and other stakeholders to identify system and workflow requirements.
• Assist in designing standardized contract intake, routing, review, approval, renewal, and…