Executive Assistant

WANTED: An Executive Assistant who loves bringing order to chaos. Ideal candidate is organized, eager to learn, and thrives on making other people's lives easier. Must be detail-oriented and naturally good with people. Strong preference for someone who can be in-office 3 days/week in Nashville.

Who We Are: At Baseline, we're building business software for sports people-and we're moving fast.

We've scaled quickly, and that growth means our leadership team needs support staying focused on strategy, relationships, and growth. That's where you come in-keeping communication flowing and schedules running smoothly so they can do their best work.

Our team is lean, mission-focused, and battle-tested. We're AI-first because we believe people hours should be spent on high-value work, not repetitive tasks. We do all our own stunts (in-house dev team), we're venture-backed, and we're building something that actually matters to the people we serve.

We're looking for someone who gets genuine satisfaction from helping others succeed. If you're the person who gets a little thrill from a well-organized inbox or a perfectly scheduled day, you might be exactly who we need.

The Role:
Executive Assistant to the COO

You'll support our COO by managing the day-to-day logistics that keep leadership effective. This isn't about fetching coffee-it's about learning what matters most, protecting time for important work, and making sure nothing falls through the cracks.

Your Mission:

Inbox Management - Help manage the COO's inbox. You'll learn to triage messages, respond to straightforward requests, flag what needs attention, and keep things organized. We'll teach you what to prioritize.

Calendar Management - Manage the COO's schedule thoughtfully. You'll learn their preferences (morning vs. afternoon meetings, when they need focus time, what's non-negotiable) and schedule accordingly. It's less about just filling time slots and more about creating productive days.

Time & Energy Protection - Act as a friendly gatekeeper. You'll learn what deserves the COO's time and what can be handled another way. Over time, you'll get comfortable making these judgment calls on your own.

Stay Organized - Keep everything running smoothly. Track action items, follow up on outstanding requests, maintain filing systems, and help keep processes documented. When you notice something could work better, speak up.

Be the Communication Hub - You'll interact with our sales team, customers, vendors, and exec team. You're representing leadership, so you need to be responsive, professional, and genuinely kind. People should feel good about working with you.

Think Ahead - The best support isn't just reactive-it's proactive. As you learn the rhythm of the business, you'll start anticipating what's needed before you're asked.

What It Takes:

You're naturally organized. You like things tidy, structured, and running smoothly. Lists and calendars make you happy, not anxious.

You have some experience. Whether it's 1-3 years as an EA, admin, office manager, or in a similar support role-you understand the basics of managing schedules, inboxes, and professional communication.

You're detail-oriented. Typos bug you. You double-check things. You catch small mistakes before they become big problems.

You're comfortable with technology. You can navigate Google Workspace (Gmail, Calendar, Drive), Slack, and basic tools. If you don't know something, you figure it out quickly.

You have good instincts. You can read a situation and know what's important. You understand tone and know when to escalate something vs. handle it yourself.

You're eager to learn. This role will teach you a lot about how a fast-growing company operates. You're excited about that, not intimidated by it.

You're a team player. You're warm, easy to communicate with, and genuinely enjoy helping people. No one should feel like you're annoyed by their requests.

You're adaptable. Startups are unpredictable. Priorities change. Plans shift. You can roll with it without getting flustered.

Why You'll Love It Here:

You'll Learn a Ton - This isn't just scheduling and email. You'll learn how a growing SaaS company operates, how leadership thinks strategically, and how to be a true force multiplier.

Hybrid Flexibility - In-office 3 days/week in Nashville, remote when it makes sense. We care about getting the work done well, not micromanaging.

Growth Potential - As you master the fundamentals, there's room to take on more responsibility, build processes, and shape how this role evolves.

The People - You become who you surround yourself with. We only hire people who make everyone around them better, and we'll invest in making you better too.

You'll Be Valued - We know that great support makes everything else possible. This isn't a "nice to have" role-it's essential.

The Baseline Promise:

Yes, the work can be demanding. Startups move fast, priorities shift, and you'll need to stay sharp. But the upside? You'll gain skills and experience that set you up for…