Administrative Assistant

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Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at

Airbus Commercial Aircraft is looking for an Administrative Assistant to join our Sales, Marketing and Contracts team based in Herndon, Virginia. As an Administrative Assistant you are the engine that keeps our Sales, Marketing, and Contracts team moving forward. You won't just manage calendars; you will be the coordinator of the high‑stakes environment where global aerospace deals are made. From orchestrating complex international workshops to supporting multi‑million dollar customer proposals, your organizational mastery ensures that our leaders can focus on what they do best: shaping the future of flight.

From building to servicing the next generation of aerospace, our team focuses on quality, productivity and efficiency. We ensure the highest quality of care and safety is built into each aircraft we assemble and maintain. Our team members make it happen.

The Washington, D.C. metro area is home to multiple Airbus offices. In our nation’s capital you will find the Airbus Experience Center, an interactive multimedia exhibition, and our regional corporate headquarters – located adjacent to Washington Dulles International Airport. The D.C. area also hosts the Airbus Experience Center, making flying a breeze.

• Financial Rewards:
  Competitive base salary, incentive compensation, profit sharing schemes, retirement savings plan, and Employee Stock Ownership Plan (“ESOP”).
• Work/Life Balance:
  Paid time off including personal time, holidays, and a generous paid parental leave program.
• Health & Welfare:
  Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”), and other supplemental benefit coverages.
• Individual Development:
  Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e‑learning courses, certifications, career path plans and accelerated development programmes with national and international mobility.

• Coordinate meetings, events, weblive logistics, team boosters, workshops, and associated communications.
• Manage duties associated with travel & expense, phones, and IT & Facilities.
• Update & maintain team travel and vacation calendars.
• Cascade information, announcements, and process updates.
• Manage agendas, mail, and distribution lists.
• Assist team with coordinating campaigns and proposals.
• Assist team with supporting customer requests as appropriate.
• Assist team with consistent application of E&C guidelines.
• Create PO requisitions and goods receipts using Click n’ Buy tool.
• Promote positive work environment and monitor team morale.
• Promote initiatives to reduce environmental footprint (reduction of printing, plastic, waste).
• Other duties as assigned.

• Associate’s degree or equivalent experience.
• Minimum 3+ years experience in administrative support roles servicing multiple and dynamic teams.
• Excellent communication and interpersonal skills.
• Ability to remain organized, handle and prioritize multiple tasks and projects simultaneously.
• Demonstrated problem‑solving abilities.
• Ability to work in a team environment while being a dynamic, innovative and creative individual contributor.
• Proficiency in GSuite applications.
• Must be fluent in English, both written and verbal.
• Project Management skills.
• Authorized to work in the US.

• Onsite or remote:
  In‑office locations minimum of 3 days per week, may vary week to week (post‑probationary period).
• Vision:
  Ability to see and read computer screens and other electronic equipment, read documents, reports.
• Hearing:
  Daily ability to hear to participate in conversations in person and via teleconference or phone.
• Speaking:
  Daily ability to speak in conversations and meetings, deliver information and…