Project Management & Operations Lead

Overview

CTP is a privately held small business based in Herndon, VA. We provide program management services for government and private clients and deliver technical assistance programs in over 100 countries around the world. CTP provides specific solutions or full lifecycle support, including course and curriculum design, expert instruction, logistics support, monitoring & evaluations, knowledge management, strategic planning, program management, and staffing services.

CTP, on behalf of Veloxxity, is seeking a Project Management and Knowledge Operations Lead to build and own integrated master schedules for complex programs. The schedule must connect technical work—application development, interfaces, data integration, testing, and deployment—with functional work such as training, fielding, operational transition, and maintenance. You will turn separate team plans into a credible, actively managed path to delivery.

This is a hands‑on planning and execution role. You will work with technical leads, functional owners, subcontractors, and leadership to define the work, sequence it, identify dependencies, and expose the effect of changes before milestones slip. You will also establish practical project controls and capture the plans, decisions, and lessons that help teams execute consistently as the organization grows.

• Develop and maintain resource-informed integrated master schedules from contract milestones through design, build, integration, testing, training, fielding, acceptance, sustainment, and closeout.
• Work with each functional and technical lead to decompose deliverables into measurable activities with owners, durations, dependencies, entry and exit criteria, and realistic review and approval time.
• Link application releases, interfaces, data readiness, cybersecurity and test events to training materials, user readiness, field deployment, operational handover, and maintenance support.
• Maintain schedule logic, baselines, critical path, near‑term lookaheads, and milestone forecasts; evaluate schedule float and the effects of late decisions, resource constraints, and scope changes.
• Run regular schedule integration sessions to reconcile team‑level plans, resolve conflicting assumptions, and make cross‑team handoffs and external dependencies explicit.
• Track actual progress against objective completion evidence, reforecast as conditions change, and present recovery options with clear owners and tradeoffs.

• Establish a practical cadence for schedule updates, risk and issue reviews, change control, action tracking, and escalation.
• Translate the integrated schedule into decision‑ready reporting: upcoming milestones, dependencies, critical‑path movement, readiness gaps, and actions leadership must take.
• Support project startup, deliverable approvals, customer reviews, and closeout while aligning scope, staffing, budget, and schedule assumptions.
• Coordinate with project managers and workstream leads to resolve bottlenecks and maintain a consistent portfolio view across active programs.

• Create and maintain schedule templates, planning standards, work breakdown structures, handoff checklists, and examples that accelerate new program startup.
• Capture decisions, assumptions, technical approaches, standard operating procedures, and lessons learned in an organized, searchable repository.
• Map recurring workflows and improve how teams plan, approve, field, and support deliverables without adding unnecessary process.
• Help evaluate and adopt project, reporting, automation, and AI tools that make plans and institutional knowledge easier to use.